Frameworks and Procurement Coordinator

Lexica; London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading consultancy in health and life sciences is seeking a Frameworks and Procurement Coordinator to support their net zero initiatives. The role involves managing procurement frameworks, data analysis, and ensuring quality assurance standards are met. The ideal candidate will have experience in a similar role and strong organisational skills, contributing to Lexica's mission of delivering social value.

Benefits

27 days annual leave

Professional annual subscription

Discounted private medical care

Enhanced sickness, maternity and paternity provision

Flexible working available

Agile and hybrid working environment

Employee Assistance Programme

Cycle to work scheme

Electric vehicle salary sacrifice scheme

Season ticket loan

Qualifications

• Recent experience undertaking a similar role.
• Excellent communication, interpersonal and organisational skills.
• Understanding of public sector procurement methods.

Responsibilities

• Maintain records of procurements and track contract values.
• Manage framework enquiries and support clients through procurement.
• Data analysis for reporting requirements and decision-making.

Skills

Communication

Organisational Skills

Data Management

Education

Experience in a similar role

Tools

Asana

Job description

Lexica is a leading specialist consultancy, transforming environments for clients in health and life sciences. We are helping organisations to become more efficient and effective in the core sectors that we work in; whether improving patient pathways for the NHS, developing laboratories to facilitate world-leading science, or rationalising educational campuses to attract the highest calibre students and research investment. Our clients tell us that we are different from other consultancies. They know that we have a wide range of skills across the business that gives us a competitive edge over other organisations. By joining Lexica, you will be part of the journey with our clients and colleagues.

Job Summary

The UK public sector is part of the national mission to hit net zero by 2050. Lexica has helped many public sector clients understand and map out their route to net zero. This must now be turned into implementation and delivery.

At Lexica, our net zero work is rapidly expanding. We are now hiring a Frameworks and Procurement Coordinator to support our work with NHS Trusts and other public sector bodies, with a focus on buildings and estates, heat decarbonisation and climate adaptation.

Reporting to the Net Zero Contracts and Frameworks Manager, you will use your organisational, administrative and data management skills to deliver for our clients and Senior Management, including leading coordination of our three procurement frameworks and providing meaningful data analysis and insights to internal and external stakeholders when requested.

What we expect from you

Framework support

• Maintaining an accurate record of procurements through our three frameworks, including tracking and updating contract values, project timelines to inform forecasting and have oversight of project status using our Asana data system
• Managing framework enquiries and ensuring Lexica responds within 48 hours of receipt
• Support and guide clients throughout the procurement process using our Asana data system, outlining approaches for direct award and mini competition procedures
• Collation and issue of Lexica Access Agreements to successful applicants
• Data analysis to support reporting requirements to our status as an NHS England Accredited Framework provider, and leading on other initiatives to increase our access to public sector clients
• Providing ad-hoc framework data analysis to support and inform the Net Zero Director and Framework Managers’ decision-making
• Scheduling invoicing for framework projects on commencement completion and strategic projects upon request within agreed SLA’s
• Working closely with the Procurement and Framework Manager to resolve queries in a timely manner (i.e. chasing debtors, invoice payments, credit notes)

Quality Assurance and ISO support

• Capturing lessons learned and feedback from clients to encourage continuous improvement
• Maintaining an accurate record of Net Zero projects on Asana (including creating new projects, ensuring documentation and purchase orders are uploaded etc)
• Ensure Lexica’s quality assurance and governance standards are being always met

What you will bring to the role

• Recent experience undertaking a similar role
• Excellent communication, interpersonal and organisational skills to meet business deadlines
• An understanding of public sector procurement methods, particularly frameworks
• An ability to extract data and accurately report information
• An understanding of month end financial reporting would be an advantage

What makes Lexica a great place to work

At Lexica, you'll work in a supportive and inclusive work environment, with access to ongoing learning and development opportunities. If you share our commitment to Professionalism, Innovation, Knowledge and Collaboration, joining Lexica is the way to make a real difference.

We work in an agile and inclusive environment bringing our expertise to each project. We are at our best when we work together to help others and have supported many local and national charities over the years. You will be joining an ideas-driven culture that embraces new perspectives to solve complex problems.

We are organisational members of Social Value UK, and are committed to achieving social and environmental progress, whilst ensuring the success of our organisation and the organisations we serve. We strive to maximise the opportunity to deliver social value benefits to our clients or as a result of the work we do.

Benefits and Rewards

• 27 days annual leave with the ability to buy up to 5 more days
• Professional annual subscription
• Discounted private medical care
• Enhanced sickness, maternity and paternity provision
• Flexible working available
• Agile and hybrid working environment
• Employee Assistance Programme
• Cycle to work scheme
• Electric vehicle salary sacrifice scheme
• Season ticket loan
• Excellent training and development opportunities