Founders’ Personal Assistant — Discreet, Proactive Admin

Timebeat.app Ltd; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

Timebeat is seeking a proactive PA/Office Manager to support the two founders from our London SE16 office. You will manage diaries and travel, prepare documents for signature, handle contracts, invoices, and CRM updates, and run essential office tasks with discretion.

The role combines HR/admin duties, legal document handling, and personal administration. A UK right to work is required; a legal degree is a bonus.

Qualifications

• Experience as PA, EA, office manager or similar.
• Genuinely organised, proactive and discreet.
• Excellent written and spoken English, and confident dealing with customers, lawyers and senior people.
• Careful with contracts, invoices and detail.
• Happy with the practical side of the job as well as the desk side.
• Right to work in the UK, in our SE16 office every day.
• Ideally, a degree with a legal element such as law or business law; contracts/benefits CRM experience a bonus.

Responsibilities

• Manage both founders' diaries and travel, UK and international.
• Track promised items and chase until completion.
• Prepare documents for signature or sending.
• Run errands and personal administration for founders.
• Issue contracts, quotes and invoices and track to signature/payment.
• Keep the CRM up to date for founders' visibility.
• Draft and issue NDAs, supplier/customer/employment agreements.
• Set up and run company benefits such as health plan.
• Handle disputes and penalty notices with solicitors.
• Keep the office stocked, manage suppliers and building services, greet visitors.

Skills

PA/EA/office manager experience

Organised and discreet

Excellent English communication

Attention to contracts and invoices

Practical and desk-side skills

Right to work in UK (SE16)

Education

Degree with legal element (law/business law)

Job description

Timebeat is seeking a proactive PA/Office Manager to support the two founders from our London SE16 office. You will manage diaries and travel, prepare documents for signature, handle contracts, invoices, and CRM updates, and run essential office tasks with discretion.

The role combines HR/admin duties, legal document handling, and personal administration. A UK right to work is required; a legal degree is a bonus.