PA to the Founders

Timebeat.app Ltd; Greater London; Vor Ort; GBP 30.000 - 42.000; Vollzeit

Zusammenfassung

Timebeat is seeking a proactive PA/Office Manager to support the two founders from our London SE16 office. You will manage diaries and travel, prepare documents for signature, handle contracts, invoices, and CRM updates, and run essential office tasks with discretion.

The role combines HR/admin duties, legal document handling, and personal administration. A UK right to work is required; a legal degree is a bonus.

Qualifikationen

• Experience as PA, EA, office manager or similar.
• Genuinely organised, proactive and discreet.
• Excellent written and spoken English, and confident dealing with customers, lawyers and senior people.
• Careful with contracts, invoices and detail.
• Happy with the practical side of the job as well as the desk side.
• Right to work in the UK, in our SE16 office every day.
• Ideally, a degree with a legal element such as law or business law; contracts/benefits CRM experience a bonus.

Aufgaben

• Manage both founders' diaries and travel, UK and international.
• Track promised items and chase until completion.
• Prepare documents for signature or sending.
• Run errands and personal administration for founders.
• Issue contracts, quotes and invoices and track to signature/payment.
• Keep the CRM up to date for founders' visibility.
• Draft and issue NDAs, supplier/customer/employment agreements.
• Set up and run company benefits such as health plan.
• Handle disputes and penalty notices with solicitors.
• Keep the office stocked, manage suppliers and building services, greet visitors.

Kenntnisse

PA/EA/office manager experience

Organised and discreet

Excellent English communication

Attention to contracts and invoices

Practical and desk-side skills

Right to work in UK (SE16)

Ausbildung

Degree with legal element (law/business law)

Jobbeschreibung

Timebeat | London SE16 | Full time, on site | [Salary]

Your job is to give the founders their time back.

Timebeat builds precision time synchronisation hardware and software, used by stock exchanges, telecoms operators, broadcasters and defence programmes. We are small, profitable and growing, with offices in London, Ho ChiMinh City and Dallas. Our two founders work very long hours, and too much of that time goes on things that are not the business. You take all of that off them.

What you will do

Founders first

• Manage both founders' diaries and travel, UK and international


• Track what they have promised to whom, and chase until it happens


• Prepare documents so they arrive ready to sign or send


• Run errands and handle some personal admin, such as letting a cleaner into a founder's home or waiting in for a delivery


• Issue contracts, quotes and invoices, and track them through to signature and payment


• Keep the CRM up to date so the founders can see where things stand

Legal and HR admin

• Draft and issue NDAs, supplier, customer and employment agreements


• Set up and run company benefits such as the health plan


• Handle disputes and penalty notices, working with our solicitors on anything that needs a lawyer

The office

• Keep it stocked and running, look after suppliers and building management, and welcome visitors

What we are looking for

• Experience as a PA, EA, office manager or similar


• Genuinely organised, proactive and discreet


• Excellent written and spoken English, and confident dealing with customers, lawyers and senior people


• Careful with contracts, invoices and detail


• Happy with the practical side of the job as well as the desk side


• Right to work in the UK, in our SE16 office every day

Ideally, you also have a degree with a legal element, such as law or business law. It is a rare admin role where that training gets used every week. Experience with contracts, benefits admin or a CRM is a bonus.

How we work

The founders work long hours, and some things will not fit neatly between nine and five..

You work directly with the people who own the company. There is no layer in between, and your judgement counts.