Food Compliance & Documentation Specialist

Zeelandia UK Limited; Ashton-in-Makerfield; On-site; GBP 23,000 - 30,000; Full time

Job summary

Zeelandia UK Limited is seeking a Compliance Administrator to support day-to-day management of compliance, technical administration and product documentation across the business. The role ensures ongoing adherence to legal, customer and certification standards, maintaining auditable records and robust documentation control.

You will work with internal teams and external suppliers and auditors to manage specifications, questionnaires, supplier approvals and portal management, contributing to

Qualifications

• Previous experience in an administrative or compliance role, ideally within food manufacturing or a regulated industry.
• Strong organisational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent attention to detail and accuracy in document management and data entry.
• Good IT skills, including Microsoft Office, particularly Excel, Word, and Outlook.
• Ability to manage and maintain databases, records, and document control systems.
• Strong written and verbal communication skills for liaising with suppliers, customers, and internal departments.
• Ability to work independently and prioritise workload in a fast-paced environment.
• Understanding of confidentiality and document control requirements.

Responsibilities

• Create and issue product specifications for internal and customer use, maintaining the Specification Database.
• Complete customer template specifications and manage online specification portals.
• Complete customer questionnaires relating to product safety, allergens, halal, and other compliance requirements.
• Maintain the SEDEX system, ensuring customer and approved supplier links are current and supplier SAQs are completed.
• Liaise with customers regarding compliance queries, technical requests, and documentation.
• Support supplier approval processes by requesting and reviewing supplier documentation.
• Create and issue internal recipes, ensuring live BOMs are maintained for all finished products and recipe databases are accurate.
• Create and issue finished product labels, ensuring compliance with current legal labelling requirements.
• Maintain QMS systems, master documentation, risk assessments, training matrices, and training records.
• Monitor weekly and monthly legal compliance requirements, including RSPO validation, FSA alerts, RASFF alerts, and food law updates.
• Support internal audit schedules, traceability exercises, allergen validation, and ensure the site remains audit ready.
• Assist with external audits including BRCGS, customer, and RSPO audits.

Skills

Organisational skills

Attention to detail

Communication

Independent working

Confidentiality

IT skills - Excel/Word/Outlook

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Document control systems

Job description

Zeelandia UK Limited is seeking a Compliance Administrator to support day-to-day management of compliance, technical administration and product documentation across the business. The role ensures ongoing adherence to legal, customer and certification standards, maintaining auditable records and robust documentation control.

You will work with internal teams and external suppliers and auditors to manage specifications, questionnaires, supplier approvals and portal management, contributing to