FM Admin Assistant

Sodexo Group; United Kingdom; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a forward-thinking company as an Administrator, where your organizational skills and team spirit will be vital in supporting the management team. You'll play a key role in ensuring smooth operations, from payroll support to maintaining records. This position offers the chance to grow within a supportive environment that values your contributions. Enjoy a range of benefits including access to a rewards hub, employee assistance programs, and flexible working opportunities. If you are ready to make an impact and thrive in a collaborative setting, this is the role for you.

Benefits

Employee Assistance Programme

24/7 Virtual GP

Lifestyle Rewards

Discounts for Family

Financial Tools

Retirement Plan

Qualifications

• Proven experience in a similar administrative role, ideally in a busy environment.
• Strong IT skills with proficiency in Microsoft Office applications.

Responsibilities

• Provide day-to-day administrative support across the site.
• Handle payroll submissions and onboarding paperwork for new employees.

Skills

Team Spirit

Communication Skills

Organizational Skills

IT Skills (Microsoft Office)

Numeracy Skills

Discretion and Professionalism

Education

Experience in Administrative Role

Tools

Kronos

Maximo

Job description

Access to Sodexo rewards hub and discounts

• Access to Sodexo rewards hub and discounts
• Shuttle bus direct from Ashford International

Role: Administrator at IBF Sevington, Ashford, Kent

You’ll play a crucial role in keeping the site running smoothly. From payroll support to organising meeting minutes, you’ll be the go-to person behind the scenes—ensuring everything operates seamlessly and your managers feel fully supported.

What You'll Do:

• Work closely with the management team to provide day-to-day administrative support across the site.
• Take ownership of various tasks including payroll submissions, onboarding paperwork for new employees, and handling equipment and finance-related requests.
• Prepare, organise, and maintain both digital and physical records efficiently.
• Support ad hoc projects and tasks as needed—flexibility is key, especially during busy periods like month-end compliance and reporting.
• Be a central contact for the team, helping to coordinate orders, supplies, and operational needs.

What You Bring:

• A strong team spirit and excellent communication skills—you’re someone people naturally turn to.
• The ability to stay organised, prioritise workload, and remain calm under pressure.
• A desire to grow within the organisation and advance your career.
• Good understanding of Kronos or Maximo work systems.
• Proven experience in a similar administrative role, ideally within a busy, multi-site environment.
• Strong IT skills with proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Good numeracy skills and attention to detail for data input and reporting.
• Effective verbal and written communication skills, with confidence to liaise across all levels.
• Strong organisational skills to manage multiple priorities and meet deadlines.
• Ability to work independently and use initiative, while also being a collaborative team player.
• High level of discretion and professionalism when handling sensitive or confidential information.

What We Offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong to a company and team that values you; you’ll act with purpose and make an impact through your daily actions; and you’ll be able to thrive in your own way. Additionally, we offer:

• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan

Ready to be part of something greater? Apply today!