FM Admin Assistant

Sodexo; Ashford; On-site; GBP 26,000; Full time

Job summary

Join a forward-thinking company as an Administrator, where your organizational skills will ensure smooth operations at the site. In this role, you'll provide essential support to the management team, handling payroll, records, and various administrative tasks. You'll thrive in a collaborative environment, contributing to projects and ensuring efficient operations. With a focus on employee well-being and professional growth, this position offers a chance to advance your career while being part of a supportive team. If you're ready to make an impact, apply today!

Benefits

Mental health & wellbeing support

Employee Assistance Programme

24/7 virtual GP

Discounts for you & family

Financial tools & retirement plan

Cycle to Work

Paid volunteering day

Qualifications

• Proven administrative experience in a busy environment.
• Strong IT skills, including proficiency in Microsoft Office.

Responsibilities

• Provide daily administrative support across the site.
• Handle payroll submissions and onboarding paperwork.

Skills

Organisational Skills

Communication Skills

IT Skills (Microsoft Office)

Numeracy Skills

Tech-savviness

Education

Administrative Experience

Tools

Kronos

Maximo

Job description

Job Details

• 40 hours per week
• Shift pattern/hours: Monday to Friday
• £26,000 per annum
• Access to Sodexo rewards hub and discounts
• Shuttle bus direct from Ashford International

Check your local transport links here: Plan Your Journey | Traveline - the destination you should input is Ashford.

Job Introduction

As an Administrator at IBF Sevington, Ashford, Kent, you'll play a crucial role in ensuring the site runs smoothly. Your responsibilities will include payroll support, organising meeting minutes, and providing administrative support to managers, ensuring everything operates efficiently and your team is well-supported.

What You'll Do

• Work closely with the management team to provide daily administrative support across the site.
• Handle tasks such as payroll submissions, onboarding paperwork for new employees, and managing equipment and finance requests.
• Maintain digital and physical records efficiently.
• Support ad hoc projects and tasks as needed, especially during busy periods like month-end compliance and reporting.
• Coordinate orders, supplies, and operational needs as a central contact for the team.

What You Bring

• A strong team spirit and excellent communication skills, making you approachable and reliable.
• Strong organisational skills, ability to prioritise, and remain calm under pressure.
• Previous experience in a similar administrative role is advantageous but not essential; tech-savviness and quick learning are valued.
• A desire to grow within the organisation and advance your career.
• Good understanding of Kronos or Maximo work systems.
• Proven administrative experience, ideally in a busy, multi-site environment.
• Strong IT skills, including proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Good numeracy skills and attention to detail for data input and reporting.
• Effective verbal and written communication skills for liaising across all levels.
• Strong organisational skills to manage multiple priorities and meet deadlines.
• Ability to work independently, use initiative, and collaborate effectively.
• A high level of discretion and professionalism when handling sensitive information.

What We Offer

Working with Sodexo is more than a job; it's a chance to be part of something greater. You'll belong to a company and team that values you, act with purpose, and have an impact through your actions. We also offer:

• Mental health & wellbeing support
• Employee Assistance Programme for personal, legal, and financial advice
• 24/7 virtual GP & lifestyle rewards
• Discounts for you & family
• Financial tools & retirement plan
• Cycle to Work & Paid volunteering day

Ready to be part of something greater? Apply today!