Fleet Coordinator

Bestway-Group; Greater London; On-site; GBP 26,000 - 36,000; Full time

Benefits offered by this job

Competitive salary

Pension

22 days annual leave + bank holidays

Onsite parking

Job summary

Bestway Group in London is seeking a Fleet Coordinator to provide end-to-end administrative and operational support for the company fleet, ensuring records, compliance, fuel card management and supplier communication are maintained accurately. You will support drivers and internal stakeholders while managing multiple priorities to keep day-to-day operations running smoothly.

Ideal candidates have experience in fleet, transport or logistics administration, strong Excel and Microsoft 365 skills,

Qualifications

• Experience in fleet, transport, logistics, administration, or accounts support.
• Good Microsoft Excel and Microsoft 365 skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Good communication and problem-solving skills.

Responsibilities

• Maintain fleet records and vehicle documentation using Microsoft 365 tools.
• Monitor vehicle compliance, including MOTs, insurance, and road tax.
• Manage fuel cards, toll accounts, and fleet-related online portals.
• Maintain fleet data, process supplier invoices, and validate account charges.
• Coordinate with drivers and respond to fleet-related enquiries.
• Investigate and resolve data discrepancies to ensure accurate records.
• Record, process, and track Police Notices on a daily basis.

Skills

Fleet management

Logistics administration

Attention to detail

Multitasking

Communication skills

Problem solving

Tools

Microsoft Excel

Microsoft 365

Job description

About the role

We’re looking for a Fleet Coordinator to provide end-to-end administrative and operational support for the company fleet, ensuring vehicle records, compliance documentation, fuel card management, reporting, invoice processing, and supplier communications are maintained accurately and efficiently. The role supports smooth day-to-day fleet operations, timely compliance follow-up, reliable reporting, and a professional service to drivers and internal stakeholders. We’re looking for someone who is proactive, accurate, service-focused and confident in managing multiple priorities while supporting compliance and operational efficiency.

About Bestway

Bestway Group is a diversified multinational family owned business with annualised turnover in excess of £4.5 billion. Starting off as a chain of retail convenience stores, the Group has grown to become a diversified multinational business with interests across the wholesale, pharmacy, real estate, cement and banking sectors. The Group is also the largest overseas investor in Pakistan.

Owned by the Pervez, Choudrey and Sheikh families, Bestway Group was founded in 1976 by Sir Anwar Pervez OBE H Pk, who remains Chairman. Serving over 12 million customers and employing over 28,000 individuals, the Group supports and serves communities through its operations across the UK, Pakistan and the Middle East.

Responsibilities:

• Maintain fleet records and vehicle documentation using Microsoft 365 tools.
• Monitor vehicle compliance, including MOTs, insurance, and road tax.
• Manage fuel cards, toll accounts, and fleet-related online portals.
• Maintain fleet data, process supplier invoices, and validate account charges.
• Coordinate with drivers and respond to fleet-related enquiries.
• Investigate and resolve data discrepancies to ensure accurate records.
• Record, process, and track Police Notices on a daily basis.

The Ideal Candidate:

• Experience in fleet, transport, logistics, administration, or accounts support.
• Good Microsoft Excel and Microsoft 365 skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple tasks and priorities effectively.
• Good communication and problem-solving skills.

Benefits:

• Competitive salary
• Pensioni>
• 22 days annual leave plus bank holidays
• Onsite parking

We understand that no applicant ever ticks every box so please do consider applying should some or most of the above apply. Bestway Group is an equal opportunity employer and we value diversity and inclusion. We welcome people of different nationalities, backgrounds, experiences, abilities, and perspectives. We want strong, and diverse teams built from talented individuals with different backgrounds identities and experiences.