Fleet Coordinator

The AA; Cardiff; On-site; GBP 25,000 - 35,000; Full time

Job summary

A reputable brand is looking for a Fleet Coordinator to oversee vehicle management and support services. The role involves administration, supplier collaboration, and data reporting, as well as offering a great array of employee benefits. Join The AA in their mission to keep Britain moving, and take the next step in your career with a supportive and inclusive company.

Benefits

Free AA breakdown membership

25 days annual leave plus bank holidays

Employee Assistance Programme

Pension scheme with up to 7% contribution

Access to EV discount scheme

Qualifications

• Experience in fleet or leasing roles is ideal.
• Experience managing company cars is desirable.
• Strong numerical skills and data analysis abilities required.

Responsibilities

• Manage daily administration and service provision for the vehicle fleet.
• Liaise with suppliers for vehicle repairs and replacements.
• Handle the Ariba PO process and validate invoices.

Skills

Analytical Skills

Stakeholder Collaboration

Fleet Management

Tools

Excel

Word

PowerPoint

Project

Visio

Microsoft Power Apps

Service Now

Triaster

Job description

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Assuming The AA is just about roadside help? There’s more to us than meets the eye.

The AA is one of the UK’s most well-known and trusted brands. We provide a range of services to millions of customers, from roadside assistance to insurance and driving lessons. Our mission is to help keep Britain moving, and we’re looking for dedicated individuals to join our team. Are you ready to join?

#LI-THEAA #LI-Hybrid

This is the job

We’re offering an exciting position for a Fleet Coordinator. In this role, you’ll efficiently manage both internal and external data to ensure accurate updates across all systems. As a Fleet Coordinator, your responsibilities include day-to-day administration and service provision for the AA’s vehicle fleet. You’ll assist both internal and external customers while proactively addressing processes and resolving queries.

What will I be doing?

• Vehicle Replacement and Cost Prevention: Liaise with relevant suppliers to ensure timely vehicle replacements and manage vehicle returns to prevent additional costs.
• Timely Vehicle Repairs: Support operational teams by coordinating with suppliers for timely vehicle repairs.
• Purchase Order Management: Handle the Ariba PO process for regular and ad-hoc purchase orders.
• Invoice Reconciliation and Payment Validation: Reconcile and validate all invoices and ensure payments align with supplier terms.
• Support Services and Fleet Administration: Provide support services (e.g., fuel cards) and update fleet systems and perform other necessary admin functions.
• Management Information (MI) Reporting: Generate MI reports for both external suppliers and internal AA departments as needed.

What do I need?

• Fleet and Leasing Experience: Ideally, experience gained from fleet or leasing roles.
• Company Car Management: Experience with managing company cars (desirable).
• Stakeholder Collaboration: Experience working across internal stakeholders and external customers and suppliers.
• Analytical Skills: Excellent numerical skills and the ability to analyse and interpret complex data, translating it into meaningful conclusions.
• Software Proficiency: Good working knowledge of key software solutions, including Excel, Word, PowerPoint, Project, Visio, Nintex, Microsoft Power Apps, Service Now, and Triaster.

Additional Information

We’re always looking to recognise and reward our employees for the work they do. As a valued member of The AA team, you’ll have access to a range of benefits including:

• Free AA breakdown membership from day 1, 50% discount for family and friends in the first year plus discounts on other AA products
• 25 days annual leave plus bank holidays + the option to buy additional annual leave
• Dedicated Employee Assistance Programme and a 24/7 remote GP service for you and your family
• Pension scheme available up to 7% contribution
• Access to the EV discount scheme

Plus, so much more!

We’re an equal opportunities employer and welcome applications from everyone. The AA values diversity and the difference this brings to our culture and our customers. We actively seek people from diverse backgrounds to join us and become part of an inclusive company where you can be yourself, be empowered to be your best and feel like you truly belong. We have five communities to bring together people with shared characteristics and backgrounds and drive positive change.

As part of the onboarding process, we complete several pre-employment checks including work reference, credit, and criminal record checks.

We may close the vacancy sooner than the advertised date if we get a high volume of applications, please apply now if you are interested.