Fleet Compliance Administrator

Babcock Mission Critical Services España SA.; West of England; Hybrid; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Matched pension

Digital GP

Employee shopping portal

Professional Fees

Special paid leave for Reservists

Holiday Trading

Be Kind Day

Job summary

Fleet Compliance Administrator is based onsite in Bristol, with hybrid patterns after training, supporting Ministry of Defence fleet operations by ensuring vehicle compliance data is accurate, up to date and legally compliant.

Responsibilities include validating records, resolving discrepancies, liaising with stakeholders, and maintaining quality of fleet documentation to enable safe and efficient operations.

Qualifications

• GCSE level or equivalent required.
• Ability to maintain data accuracy and identify discrepancies.
• Good IT skills and confidence with computer systems.

Responsibilities

• Validate vehicle compliance records for accuracy and legality.
• Identify discrepancies and missing information across fleet systems.
• Process reports and maintain vehicle documentation and records.
• Liaise with customers, suppliers and internal stakeholders to resolve queries.
• Support administrative activities enabling safe Ministry of Defence fleet operations.

Skills

Attention to detail

Data accuracy

Discrepancy identification

Data entry

IT skills

Communication

Education

GCSE level or equivalent

Tools

Fleet management systems

Job description

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Fleet Compliance Administrator

Location: Bristol, GB, BS16 1EJ

Onsite or Hybrid: Hybrid

Job Title: Fleet Compliance Administrator

Role Type: Full time / Fixed Term Contract 6 months

Role ID: SF76328

Help Keep Defence Vehicles Safe, Legal and Mission Ready

At Babcock, we’re working to create a safe and secure world, together. If you join us, you can play your part as a Fleet Compliance Administrator at Bristol, near Bristol, Gloucestershire.

The role

As a Fleet Compliance Administrator, you'll play an important role in supporting Ministry of Defence fleet operations by ensuring critical vehicle compliance data is accurate, up to date, and legally compliant. This is much more than an administration role. You'll help maintain the quality and integrity of vehicle records that support the safe and effective operation of fleets across the defence sector.

Day-to-day you'll be required to:

• Validate vehicle compliance records to ensure data accuracy and legal compliance.
• Identify discrepancies, anomalies, and missing information across fleet management systems.
• Process reports and maintaining accurate vehicle documentation and records.
• Liaise with customers, suppliers, and internal stakeholders to resolve data and compliance queries.
• Support administrative activities that enable safe and efficient Ministry of Defence fleet operations.

The role is based onsite at Bristol, and the set working times are Monday to Friday, totalling 37 hours per week. Once fully trained and competent in the role, hybrid working patterns are available.

Essential experience of the Fleet Compliance Administrator:

• Strong attention to detail and accuracy when working with data.
• Ability to identify discrepancies, anomalies, or incomplete information.
• Good information technology skills and confidence using computer systems.
• Accurate keyboard and data entry skills.
• Strong communication skills and the ability to work effectively with a range of stakeholders.

Qualifications for the Fleet Compliance Administrator:

• Educated to GCSE level or equivalent

Security Clearance

The successful candidate must be able to achieve and maintain Security Check (SC) security clearance for this role.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk) .

What we offer

• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock

We’re Babcock — a global FTSE 100 organisation with over 29,000 people working together to make a difference.

Here, you’ll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we’re building a future that lasts — not just through the impact we make, but through meaningful careers that respect your work-life balance.

We call that lifetime engineering.

Join us and see how far we can go, together.

We are a disability confident committed employer. If you have a disability or need any reasonable adjustments during the application and selection stages, please email [e-mail] with the subject header ‘Reasonable adjustments requirement’. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working – please ask about alternative patterns of work at interview.