Fleet Coordinator

Foxtons; Staines-upon-Thames; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Up to £30,000 per annum

Company mobile phone

Comprehensive ongoing training programme

Diversity and inclusion networks

Paid workday to volunteer

Job summary

A leading estate agency in the UK is seeking a proactive Fleet Coordinator to manage their fleet of approximately 900 vehicles. The role involves ensuring compliance, managing logistics, and planning vehicle deliveries. The ideal candidate will have a clean driving licence and strong communication and organizational skills. The position offers up to £30,000 annually, comprehensive training, and benefits including a company mobile phone and paid volunteer days.

Qualifications

• A full, clean, manual driving licence and no less than one year’s driving experience.
• Ability to liaise effectively at all levels within the company.
• Experienced in delivering multiple tasks.

Responsibilities

• Ensure the fleet stays road legal and safe through inspections.
• Manage vehicle rotation to optimize utilization.
• Oversee car deliveries and manage data input.

Skills

Strong communication skills

Strong organisation skills

Time management

Job description

Our iconic fleet of branded Minis is one of the most recognisable parts of our identity, and we’re looking for a proactive, organised Fleet Coordinator to keep our vehicles running smoothly, safely, and in style. If you love a role where no two days are the same, enjoy juggling logistics, and have a knack for making things run like clockwork, this could be your perfect next step. The Foxtons Fleet department is responsible for purchasing, servicing, valeting, and maintaining our entire fleet of approximately 900 vehicles. Foxtons has an impressive fleet including a range of vehicles, from our distinctively branded Mini's to a variety of hybrid and electric vehicles.

Main Duties

• Ensuring regulatory compliance by ensuring our Fleet stays road legal and safe, conducting regular vehicle inspections.
• Manage the rotation of available vehicles to ensure good utilization within the department.
• Oversee car deliveries and ensuring all data is inputted and uploaded correctly to our unique Foxtons built Fleet system.
• Oversee cars returning to lease company ensuring the vehicles are road legal.
• Liaise with bodyshops and dealerships to ensure quick turnaround times.
• Plan and deliver a once-a-month car ceremony with the CEO for employees who are upgrading their vehicles due to hitting their relevant targets.
• Plan and execute fortnightly car collections for employees joining the company who require a company car. This would involve ensuring that cars are cleaned to a good standard and are road legal.
• Managing fleet maintenance schedules covering servicing and MOTs.
• Work with the Fleet insurance claims handler to ensure all claims are reported to our insurance company within a reasonable timeframe.
• Work with the Fleet Operations Director to continually improve ways to improve driver behaviour.

Hours

• Monday – Friday, 8am – 5pm

Location

This role will be based at our Staines site (TW18 3NG)

About You

The ideal candidate will have:

• A full, clean, manual driving licence and no less than one year’s driving experience.
• Strong communication skills, verbal and written, with the ability to liaise effectively at all levels within the company.
• Strong organisation skills and comfortable working to deadlines.
• A master of time management you will be experienced in delivering multiple tasks.

We Offer

• Up to £30,000 per annum
• Company mobile phone
• Comprehensive, ongoing training programme
• Diversity and inclusion networks
• One paid workday a year to volunteer for a charity of your choice.
• Enhanced parental policies, including generous shared parental leave.

About Us

As London’s number 1 estate agency brand,* our customers choose us because we get it done. And we know it’s our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market-leading technology and the opportunity to work alongside some of the industry’s most influential professionals.

Is it important for you to know our Corporate Social Responsibility before you apply? Great, it’s important to us too. Whether we’re providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners’ lives across all 32 boroughs.

* TwentyCI data, 2023 v 2022 market share and market share growth of new instructions at a brand level