Fleet Administrator

Sika; Welwyn Garden City; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

Sika is seeking a Fleet Administrator to support their Fleet team based in Welwyn Garden City. This role involves administrative tasks around vehicle management, acting as the primary contact for drivers, and contributing to the smooth operation of the fleet. The ideal candidate will have strong administrative skills, a commitment to excellent customer service, and a clean driving license. This position offers structured training and opportunities for personal and professional development within a global company.

Benefits

Holiday 25 days, rising to 28 days with service

Private healthcare options

Company pension contribution up to 10%

Cycle to Work scheme

Staff discount platform

Qualifications

• Experience in fleet administration or similar environment is desirable.
• Self-motivated and able to work under pressure.
• Ability to prioritize workload effectively.

Responsibilities

• Act as the first point of contact for drivers.
• Manage vehicle maintenance and short-term hire requests.
• Support the Fleet Manager in database maintenance.

Skills

Attention to detail

Communication

Customer service

Education

Relevant administrative experience

Full clean UK driving licence

Tools

MS Office

Database management (Jaama preferred)

Job description

Fleet Administrator

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Company Description

We’re looking for a Fleet Administrator to join our Fleet team which sits within our Reward & Benefits team.

Based out of Welwyn Garden City

About Sika

Company Description

We’re looking for a Fleet Administrator to join our Fleet team which sits within our Reward & Benefits team.

Based out of Welwyn Garden City

About Sika

Sika is a specialty chemicals company with a globally leading position in the development and production of systems and products for bonding, sealing, damping, reinforcing, and protection in the building sector and automotive industry. Sika has subsidiaries in 103 countries around the world and, in over 400 factories, produces innovative technologies for customers worldwide. In doing so, it plays a crucial role in enabling the transformation of the construction and vehicle industries toward greater environmental compatibility. With more than 33,000 employees, the company generated sales of CHF 11.2 billion in 2023.

Job Description

Purpose of the Role

Reporting to the Fleet Manager, this role will assist in the administration/coordination of various tasks to ensure the smooth running of the company’s Fleet of vehicles and first point of contact for drivers. Adhering to legislation and responding to works within the required time scales, including adhoc support to the wider Reward & Benefits Team as/when required.

The Opportunity:

This exciting opportunity will be suited to someone with strong administrative experience, be customer service centric, and able to gain/enhance their knowledge of fleet administration.

Key Tasks & Responsibilities:

• First point of contact for drivers
• Starter & Leaver process, welcoming drivers and supporting vehicle allocation
• Review of New Vehicle Orders, ahead of further review/sign off by Fleet Manager
• Supporting short term vehicle hire requests
• Management of fines process
• Database Maintenance (Jaama) - Ensure 100% accurate at all times
• Vehicle Maintenance – ensure being undertaken e.g. MOT, Tyres, Servicing, Accidents etc
• Telematics support
• Issue of fuel cards
• Invoicing checks
• General Project Support
  
  

The Rewards:

You will be rewarded with a competitive salary, and a sweep of great benefits. We pride ourselves on our total reward package:

• Holiday 25 days rising to 28 days with service, plus bank holidays
• Hybrid Working - 80/20 Office/Home
• Core Hours Working
• A company pension contribution of up to 10%
• Private healthcare for you, with option to add family
• Group life cover at 6x your annual base salary
• Group Income Protection (PHI)
• Enhanced maternity and paternity pay
• Staff discount platform & Cycle to Work scheme
• Dedicated Service Awards for reaching key milestones
  
  

The Support:

Sika adopts a trustful and respectful working relationships - welcoming ideas, contribution and encouraging ongoing development.

You will receive one to one training initially from the Fleet Manager supported with regular 1-2-1’s going forward.

There is a significant commitment to professional and personal development from day one, through internal training and skills development.

The Future:

The opportunity to progress within a global company across a variety of business areas

Qualifications

The Skills:

The Fleet Team are an integral part of the Reward & Benefits function, being the first point of contact for key stakeholders in terms of fleet queries and actions e.g., employees entitled to Fleet vehicles, dealerships, breakdown companies.

Therefore, the successful candidate will have: -

• Excellent attitude, work ethic, professional character, and strong communicator
• Level-headed, calm, and can-do approach
• Ability to establish professional creditability through building strong working relationships with stakeholders at all levels.
• An ability to prioritise and organise their workload to deadlines, sometimes with little/no notice depending on the situation e.g. accident support.
• The right to work and reside in the UK
  
  

Qualifications:

• Highly self-motivated
• Full clean UK driving licence (held for a minimum of 12 months)
• IT Literate Strong proven administration Skills e.g. MS Office programmes
• Desirable: Experience within a Fleet role/environment
• Desirable: Database knowledge (ideally Jaama but not essential)

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Chemical Manufacturing

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