Fleet Administrator

West Sussex County Council; Chichester; Hybrid; GBP 26,000 - 27,000; Full time

Benefits offered by this job

25 days annual leave

28 days after 5 years' service

Local government pension scheme

West Sussex Choices discounts

Laptop and mobile supplied

Job summary

West Sussex Fire & Rescue Service is seeking a dedicated and organised data administrator to deliver a professional, customer-focused service. You will ensure that all data and activities related to vehicles and their equipment are recorded accurately and stored securely.

In this varied role you will support the Fleet Resource and Support Team, assist with maintenance events and costs, and communicate with key stakeholders to ensure smooth operations across the organisation.

Qualifications

• Full UK Driving Licence.
• Strong attention to detail to enable accurate data handling.
• Excellent grammar and spelling.
• Experience of data management including interpreting data to provide insights for future outcomes.
• Great organisational skills to juggle vehicles schedules, service records and fuel statements.

Responsibilities

• Accurate and timely recording of data related to vehicles and equipment, including creation of maintenance events and recording of costs.
• Vehicle compliance document storage and tasks related to the assessment of 'whole life' vehicle costs.
• Communication to/from key stakeholders regarding data required and produced such as compliance paperwork, daily safety checks, fuel statements.

Skills

Full UK driving licence

Attention to detail

Organisational skills

Data management

Grammar and spelling

Job description

Do you have excellent data management skills?

Are you an experienced administration professional looking for their next role?

West Sussex Fire & Rescue Service is looking for a dedicated and organised individual to provide a professional, customer-focused service!

Salary: £26,427 to £26,847 per annum

Contract Type: Permanent

Working Pattern: Full-time (37 hours per week) Monday to Friday

Location: Power Place, 2 Terminus Rd, Chichester PO19 8UE

Interview Date: week commencing Monday 21 September 2026

Regular attendance at your base location will also be necessary, and there will be opportunities for remote work. Final arrangements will be confirmed with the successful candidate.

Please note: the successful candidate must hold a valid full UK driving licence

About the Job

No two days in our Fleet Resource and Support Team are the same! In this varied and fast-paced role, you will help ensure that all data and activities related to vehicles and their equipment is recorded and stored accurately.

You will also support the Team Leader in delivering a high quality, responsive administration service, contributing to the smooth running of operations across the organisation.

Your key responsibilities will include:

• Accurate and timely recording of data related to vehicles and equipment, including creation of maintenance events and the recording of costs.
• Vehicle compliance document storage and tasks related to the assessment of 'whole life' vehicle costs.
• Communication to/from key stakeholders regarding data required and produced such as compliance paperwork, daily safety checks, fuel statements.

Required Qualifications and Skills

• Full UK Driving Licence
• Strong attention to detail to enable accurate data handling.
• Great organisational skills that will enable you to juggle various information points such as vehicles schedules, service records and fuel statements.
• Experience of data management including interpreting data to provide insights to positively affect future outcomes.
• Excellent grammar and spelling.

For more information on the Key Skills as well as the Qualifications and/or experience required, please refer to the Job Description attached.

Rewards and Benefits

We aim to create a supportive and dynamic working environment where employees can achieve their full potential, achieve a healthy work-life balance and are rewarded for the work they do.

A laptop and mobile will be supplied if applicable to your role. You will benefit from 25 days annual leave, rising to 28 days after 5 years' service, plus the opportunity to buy additional leave and an excellent local government pension scheme.

A range of discounts give our staff access to hundreds of offers; groceries, travel, cinema tickets, days out, leisure activities, high street retailers and the opportunity to save over £1,000 a year through our West Sussex Choices benefits platform.

For more information about the wide variety of benefits you can take advantage of please visit our Rewards and Benefits page.

Further Information

The reference number for this role is CPP01426.

We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. This post is subject to right to work within the UK, satisfactory references, and a health check.

Equity, inclusion and accessibility is very important to West Sussex County Council. We welcome and encourage applications from everyone, as this helps us build a diverse and talented workforce, that reflects the communities we serve. We ensure our approach to recruitment is flexible and supportive to enable all applicants to be at their best and to ensure they have the best possible chance of success.

We operate a guaranteed interview scheme for applicants that have a disability, are a veteran or are a care leaver. More information can be found on our application help page.