Fleet Administration Coordinator

Babcock International; Ruislip; On-site; GBP 28,000 - 36,000; Full time

Benefits offered by this job

Generous holiday

Pension with life assurance

Digital GP access

Shopping portal

Professional fees paid

Leave for Reservists

Holiday Trading

Be Kind Day

Job summary

Babcock International in the United Kingdom is seeking a Fleet Administration Coordinator to support MSC operations. Based in Ruislip, this full-time role focuses on keeping fleet assets compliant, tracked, and available according to the annual plan.

You will coordinate servicing events, maintain records across systems, and work with stations, suppliers and internal teams to ensure vehicles and equipment are maintained and ready for use, while upholding safety and regulatory standards.

Qualifications

• Coordinate servicing events and fleet maintenance tasks.
• Maintain asset, mileage, and compliance records.
• Liaise with stations, suppliers and internal teams to support operations.

Responsibilities

• Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan.
• Maintain accurate asset, mileage, and compliance records within fleet systems.
• Monitor priority assets, manage defects, and support resolution with stakeholders.
• Ensure compliance documentation is current, complete, and audit-ready.
• Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.

Skills

Organisational skills

Attention to detail

MS Office

Coordination

Tools

Fleet management systems

Job description

At Babcock, we're working to create a safe and secure world, together. We're looking for a Fleet Administration Coordinator to join our Land business, supporting MSC operations and playing a key role in keeping fleet assets compliant, tracked, and operational. This is a fast-paced, coordination-focused role at the heart of fleet operations, working with stations, suppliers, and internal teams to ensure vehicles and equipment are maintained and available in line with the annual plan. The role As a Fleet Administration Coordinator, you'll provide day-to-day administrative and planning support across MSC fleet operations. You'll coordinate servicing events, maintain accurate records, and support defect and compliance management to ensure assets remain safe, legal, and ready for use. Day-to-day, you will:

Key responsibilities

• Coordinate planned servicing, inspections, and fleet events in line with the annual maintenance plan
• Maintain accurate asset, mileage, and compliance records within fleet systems
• Monitor priority assets, manage defects, and support resolution with relevant stakeholders
• Ensure compliance documentation is current, complete, and audit-ready
• Liaise with stations, suppliers, and internal teams to keep fleet operations running smoothly.

This is a full-time, permanent, onsite role based in Ruislip, working 40 hours per week, Monday to Friday (07:00-16:00).

Required skills & attributes

• Strong organisational skills with the ability to prioritise work in a busy environment
• High attention to detail and confidence maintaining accurate records
• Comfortable working with systems, databases, and Microsoft Office applications
• A proactive, collaborative approach to problem-solving and coordination.

We value difference and don't have a fixed idea when it comes to background or education, provided you can show the required level of experience and/or willingness to learn then we would like to hear from you.

Requirements

• The successful candidate must be able to achieve and maintain Standard (BPSS) security clearance for this role.

We're Babcock - a global FTSE 100 organisation with over 26,000 people working together to make a difference.

Here, you'll be part of something bigger. From initial design to final decommissioning, your work will contribute to products and services that are essential to national security and public infrastructure. Together, we're building a future that lasts - not just through the impact we make, but through meaningful careers that respect your work-life balance.

Many of the positions within our company are subject to national security clearance and Trade Control restrictions. This means that your eligibility for certain roles may be affected by your place of birth, nationality, current or former citizenship, and any residency you hold or have held. Further details are available at United Kingdom Security Vetting: clearance levels - GOV.UK (www.gov.uk).

What we offer

• Generous holiday allowance
• Matched contribution pension scheme, with life assurance
• Access to a Digital GP, annual health check, and nutritional consultations through Aviva DigiCare+
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows UK Babcock employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement. This Window opens February through to March annually.
• 'Be Kind Day' enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity.