Fire Safety Compliance Coordinator & Admin Specialist

Daniel Owen Ltd; Greater London; On-site; GBP 28,000 - 34,000; Full time

Job summary

Daniel Owen Ltd is seeking a diligent Compliance Coordinator to join our fire safety team. You will manage compliance documentation, schedules, and client communications, providing PA-style support to senior colleagues and ensuring deadlines are met.

The role requires experience in fire safety documentation, strong IT skills (MS Office/Excel), and an organised, proactive approach to handling multiple priorities in a busy office environment. Fully office-based in London, salary £30,787 per year.

Qualifications

• Previous experience within the fire safety / fire protection industry.
• Strong administrative and organisational skills.
• Experience working with compliance documentation and processes.
• Excellent attention to detail and accuracy.
• Strong communication and interpersonal skills.
• The ability to manage multiple tasks and competing priorities.
• Good IT skills, particularly Microsoft Office and Excel.
• A professional and confident telephone manner.
• The ability to work independently while also supporting a wider team.
• A proactive approach with the ability to identify and chase outstanding actions.

Responsibilities

• Coordinate and maintain compliance documentation, records and certification.
• Monitor inspection, servicing and maintenance schedules to ensure deadlines are met.
• Liaise with engineers, clients, contractors and internal teams regarding compliance requirements.
• Ensure relevant documentation and certificates are accurately recorded and up to date.
• Assist with audits, reports and general compliance administration.
• Manage diaries, meetings, appointments and schedules for senior members of the team.
• Prepare documents, correspondence, reports and presentations as required.
• Act as a key point of contact for clients and internal stakeholders.
• Monitor outstanding actions and ensure these are followed up and completed.
• Maintain accurate databases, spreadsheets and company records.
• Provide general administrative and PA support across the business.
• Handle confidential information professionally and appropriately.
• Support the wider team with ad-hoc administrative and coordination tasks.

Skills

Administrative skills

Organisational skills

Compliance documentation

IT skills (MS Office, Excel)

Telephone manner

Tools

Microsoft Office

Excel

Job description

Daniel Owen Ltd is seeking a diligent Compliance Coordinator to join our fire safety team. You will manage compliance documentation, schedules, and client communications, providing PA-style support to senior colleagues and ensuring deadlines are met.

The role requires experience in fire safety documentation, strong IT skills (MS Office/Excel), and an organised, proactive approach to handling multiple priorities in a busy office environment. Fully office-based in London, salary £30,787 per year.