Office / Compliance Manager

Passive Fire Protection Specialists Ltd; Glasgow; On-site; GBP 34,000 - 40,000; Full time

Job summary

Passive Fire Protection Specialists Ltd, based in Glasgow, seeks an Office / Compliance Manager to oversee administration and regulatory compliance for multiple projects. This on-site role coordinates documentation, risk assessments, method statements, and certifications while supporting safety programs and audits.

The successful candidate will liaise with project managers, site teams, clients, and external auditors, ensuring timely reporting and ongoing regulatory adherence.

Qualifications

• Experience in administration, compliance or regulatory frameworks.
• Proficiency with Microsoft Office and digital filing systems.
• Desire to work with health and safety procedures and project documentation.
• Strong attention to detail and organisational skills.
• Excellent communication and stakeholder liaison abilities.
• Background in construction or fire protection is advantageous.

Responsibilities

• Oversee office processes and document control for projects and operations.
• Maintain records, certifications, risk assessments, and method statements.
• Coordinate with project managers, site teams, clients, and auditors.
• Support health and safety procedures and induction records.
• Prepare management reports and help improve internal systems.
• Ensure compliance with fire safety regulations and company policies.

Skills

Admin & doc management

Regulatory compliance

Office software proficiency

Communication & liaison

Attention to detail

Health & safety awareness

Multitasking & independence

Education

Education in administration or compliance

Tools

Microsoft Office

Job description

Company Description

Passive Fire Protection Specialists Ltd delivers a wide range of passive fire protection services to support safe, compliant buildings. The company’s expertise includes thin film intumescent coatings, board encasement, and sprayed cementitious products for structural fire resistance. It also provides soffit insulation, fire stopping, fire doors, and compartmentation works to help prevent the spread of fire and smoke. Joining the team offers the opportunity to contribute to safety-critical projects and work within a specialist, technically focused environment.

Role Description

The Office / Compliance Manager is a full-time, on-site role based in Glasgow, responsible for overseeing office administration and compliance activities. Day-to-day tasks include managing office processes, coordinating documentation, and maintaining accurate records for projects and company operations. The role involves monitoring compliance with fire protection regulations, company policies, and industry standards, including keeping certifications, risk assessments, and method statements up to date. The Office / Compliance Manager will liaise with project managers, site teams, clients, and external auditors to support smooth project delivery and regulatory adherence. Additional responsibilities include supporting health and safety procedures, assisting with training and induction records, preparing reports for management, and helping improve internal systems and workflows.

Qualifications

• Strong office administration and organizational skills, including document management, scheduling, and record keeping.
• Experience with compliance, quality assurance, or regulatory frameworks, ideally within construction, fire protection, or a related technical field.
• Proficiency with standard office software (e.g., Microsoft Office or equivalent) and comfort working with digital filing and compliance tracking systems.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams, clients, and external stakeholders.
• Attention to detail and a systematic approach to reviewing documentation, contracts, and compliance evidence.
• Understanding of health and safety principles; familiarity with UK fire safety or building regulations is an advantage.
• Proven ability to manage multiple priorities, meet deadlines, and work independently in a busy office environment.
• Relevant education or training in administration, compliance, or a related discipline; prior experience in an office management or compliance role is highly beneficial.