Financial Assistant

Octagon Professionals International; Harwell; On-site; GBP 28,000 - 40,000; Full time

Job summary

A leading company in the Defense and Space sector is seeking a Project Financial Administrative Assistant in Harwell. The role involves providing comprehensive administrative support across financial analytics, procurement processes, and internal audits, requiring a Bachelor's degree and a minimum of three years' experience. Candidates should demonstrate strong communication skills and the ability to work effectively with international teams.

Qualifications

• Minimum 3 years of relevant work experience.
• Professional certifications in management are an asset.
• Demonstrated experience in the space sector is an advantage.

Responsibilities

• Support timesheet submission, approval, and reporting.
• Manage travel reimbursement claims.
• Assist in the implementation of Purchase Orders.

Skills

MS Office Software

Power BI

Business Objects

Communication

Time Management

Education

Bachelor’s degree in business subjects

Tools

Power BI

Job description

Octagon Professionals is looking for a Project Financial Administrative Assistant to support the Program Management Support Office in Harwell. The Business Control Support Service consists of administrative support for internal costs, financial analytics, and manpower-related tasks.

Please note that the successful candidate will be employed by Octagon Professionals.

The tasks include the following:

• Support to Timesheets submission, approval, and reporting;
• Support for travel reimbursement claims;
• Support the implementation of Purchase Orders or contract-related objects and procure to pay business control-related objects;
• Support to Service Level Agreements;
• Support to the workforce database management;
• Support to cost checking for IT equipment/Software;
• Support internal cost monitoring;
• Support internal audits and quality management system audit preparation;
• Support the preparation of documents for the closure of various programs;
• Act as a focal point related to user problems with ESA-p, ESA-star, and EROS;
• Support to cost center missions;
• Support to Dashboards in Power BI, covering technical support, visualization, and general user training.
• Minimum education – Bachelor’s degree in business subjects. Professional certifications in the management domain are an asset;
• Minimum 3 years of relevant work experience;
• Proficiency in the use of MS Office Software, Power BI, and Business Objects;
• Demonstrated experience in the space sector is an advantage;
• High capacity to interact and communicate with international teams, technical and business domains;
• Effective time management;
• Highly proficient in communication in English (written and oral);
• Ability to act independently, as well as in a team;
• Forward thinking and proactive approach.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Finance, and Accounting/Auditing

• Industries

  Defense and Space Manufacturing and Space Research and Technology

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