Finance Operations Assistant (Surrey)

Sussex Police; Guildford; On-site; GBP 26,000 - 30,000; Full time

Job summary

An established industry player in law enforcement is seeking dedicated individuals to join their finance team. This role involves providing essential finance transactional administration services, ensuring accurate record maintenance, and supporting process improvements. Ideal candidates will possess strong organizational skills, a customer service mindset, and the ability to communicate effectively with various stakeholders. With a commitment to diversity and inclusion, this organization values contributions from all backgrounds. If you're passionate about making a difference and thrive in a collaborative environment, this opportunity is for you.

Benefits

Career Progression

Contributory Pension Scheme

Generous Annual Leave

Discounts for Everyday Spend

On-site Gyms and Sports Clubs

Supportive Parental Leave

Wellbeing Guidance and Support

Discounted Healthcare Scheme

Qualifications

• Experience in finance administration with a focus on accounts payable and receivable.
• Strong problem-solving and process improvement skills.
• Ability to handle challenging issues with effective communication.

Responsibilities

• Provide finance transactional administration services and maintain records.
• Analyze expenditure areas and recommend remedial actions.
• Assist in training new staff and support their development.

Skills

Finance Administration

Data Entry

Problem-solving

Customer Service

Communication Skills

Organizational Skills

Education

Level 2 in English

Level 2 in Maths

Level 2 in ICT

AAT Qualification

3 Years Experience in Finance/Admin

Tools

MS Office (PowerPoint, Word, Excel)

Job description

Division/ Department - Finance (Joint)
Grade - Grade D
Status - Full Time
Contract Type - Fixed Term Contract
Salary Grade Range - £26,162 - £29,670
Working Hours - 36.0 Hours per Week
Shift Allowance - No
Politically Restricted - No
Location - Guildford

The starting salary for this role will usually be at the bottom of the salary range and will be pro-rata if the working hours are less than full time.

Chief Constables' Message

We really welcome your interest in joining our Police Force. It is a privilege to lead the teams in Surrey Police and Sussex Police who continuously work selflessly and tirelessly to keep people in our counties safe.

We are looking for talented and inspirational people who put the needs of the public at the heart of everything they do and who want to make a difference. If you feel you are that person, then we want to hear from you.

We wish you all the very best with your application.

The Role & Key Responsibilities

*Surrey and Sussex Police do not currently have a working from home policy. We expect the successful candidate to attend HQ, which can be either Guildford (Surrey) or Lewes (Sussex).*

*As Surrey and Sussex Police are a collaborative force, this role may require working from both headquarters. Your line manager will inform you in advance if needed.*

Provide finance transactional administration services, undertaking a range of administrative processes on the appropriate systems and other programs. Fully participate in transactional finance services including filing, record maintenance, data entry, scanning, etc.

Perform reconciliations as instructed for the relevant finance functions to an auditable standard.

Initially resolve queries; if unresolved, escalate issues to the Assistant or Team Leader or other finance areas for support.

Contribute to the development, implementation, and maintenance of processes, procedures, and work instructions aligned with best practices and organizational priorities. Support the development of best practices in system use.

Assist in training new staff and supporting their development.

Undertake data cleansing and record maintenance, ensuring information is current and accessible, and perform housekeeping duties on the electronic finance system.

Analyze expenditure areas, investigate anomalies, and recommend remedial actions.

Undertake other duties appropriate to the grade and character of work, including similar or lower graded tasks.

Skills & Experience

Level 2 (GCSE equivalent) in English, Maths, and ICT.

Associated Account Technical (AAT) qualification or a minimum of 3 years’ experience in a finance/admin environment.

Good understanding of end-to-end processes in accounts payable, receivable, purchasing, and income.

Experience in process improvement and problem-solving skills.

Effective communication skills to handle challenging issues with vendors, suppliers, and stakeholders, with the ability to influence change.

Strong organizational and prioritization skills to manage diverse workloads.

Customer service mindset with a focus on exceeding stakeholder expectations.

Ability to collaborate across functions to influence outcomes and act as a finance ambassador within the wider organization.

Intermediate proficiency in MS Office (PowerPoint, Word, Excel).

Why Work With Us?

Policing is an exciting 24/7 business, and we support work-life balance through flexible working options.

Our benefits include:

• Career progression
• Contributory pension scheme (LGPS)
• Generous annual leave
• Discounts for everyday spend
• On-site gyms and sports clubs
• Supportive parental leave
• Wellbeing guidance and support
• Discounted healthcare scheme

We value diversity and are committed to an inclusive workplace, reflecting our community and enhancing our service delivery. We promote equality and encourage applications from all backgrounds, including minority groups, and are aligned with initiatives like Disability Confident, Race Equality Matters, and the Race at Work Charter.

We are dedicated to being an anti-racist police service, challenging injustice, and upholding fairness and anti-racist principles.

We welcome applications regardless of age, sex, ethnicity, sexual orientation, gender identity or expression, disability, social status, or religious belief.

Post-application, you will receive a confirmation email. Please check spam/junk folders and consider adding [e-mail] to your contacts.

This post may be subject to redeployment processes, with preference given to redeployees. External candidates may be considered if internal options are unavailable.