Finance Officer

Alder Hey Children's Charity; Liverpool; Sur place; GBP 27 000 - 31 000; Temps partiel

Avantages offerts par ce poste

Four-day week (30 hours, full pay)

Flexible working options

Work-life balance emphasis

Résumé du poste

Alder Hey Children's Charity in Liverpool is seeking a Finance Officer to join the Finance team. You will process transactions, maintain records, support reconciliations and assist with month-end reporting, under the Head of Finance.

The role offers part-time hours (37.5 pro rata) with flexibility, potential AAT apprenticeship support, and a four-day working week policy. You will work across restricted funds, grants and Gift Aid, ensuring strong financial controls and accurate management

Qualifications

• Demonstrated excellent organisational skills and ability to prioritise workload.
• Strong numerical skills with the ability to analyse financial information.
• Clear written and verbal communication and ability to resolve queries professionally.
• Commitment to confidentiality and strict financial controls.

Responsabilités

• Process purchase and sales invoices with approvals.
• Maintain purchase and sales ledgers and reconcile supplier statements.
• Support credit control and follow up on overdue payments.
• Code income and expenditure in finance and CRM systems.
• Process staff and volunteer expenses and company credit card transactions.

Connaissances

Numerical skills

Analytical skills

Communication

Independent working

Confidentiality

Excel

Teamwork

Problem solving

Formation

AAT apprenticeship (possible)

Outils

CRM system

Finance software

Microsoft Office

Description du poste

Job Details

Job Title: Finance Officer

Reporting To: Head of Finance

Salary: £26,848 - £31,439

Hours: 37.5 hours per week (part-time and flexible working will be considered)

Location: Alder Hey Children's Charity, based within Alder Hey Children's NHS Foundation Trust, Liverpool

Job Purpose

This role calls for an enthusiastic, highly-motivated and dedicated person who shares our values. This is a varied role that requires an ability to learn a breadth of finance processes, to support the accurate, timely and effective delivery of day-to-day financial operations for Alder Hey Children's Charity and its trading subsidiary, Alder Hey Promotions Ltd.

Working under the line management of the Head of Finance, with daily work coordinated and supervised by the two Finance Supervisors, the Finance Officer will process transactions, maintain financial records, support reconciliations and contribute to month-end reporting and effective financial controls. The postholder will develop their knowledge across a broad range of finance activities and there may be an opportunity to undertake an AAT apprenticeship qualification as part of the role.

Main Duties/Tasks

Financial transactions and ledgers

• Process purchase and sales invoices accurately and promptly, checking appropriate approval and supporting documentation.
• Maintain purchase and sales ledger records, reconcile supplier statements and investigate and resolve queries with suppliers and colleagues.
• Support credit control, monitoring outstanding balances and following up customer queries and overdue payments.
• Code income and expenditure accurately in the finance and CRM systems, using the appropriate nominal, department, project and fund codes.
• Process staff and volunteer expenses and company credit card transactions in accordance with policies and authorisation procedures.

Banking, payments and reconciliations

• Prepare weekly supplier payment runs for review and authorisation in line with delegated authority and segregation of duties.
• Support cash banking and recording of receipts, monitor bank balances and complete or assist with timely bank reconciliations.
• Investigate and resolve discrepancies between bank, finance system and supporting records, escalating unresolved items promptly.
• Work with relevant teams to ensure online payment income is accurately recorded and reconciled to payment platform and finance system records.

Restricted funds, grants and Gift Aid

• Support the maintenance of accurate restricted fund and grant ledger records within the finance system, including relevant income, expenditure and commitments.
• Assist with Gift Aid processing and reconciliation for the Charity and, where applicable, its trading subsidiary, following the relevant procedures and eligibility requirements.

Month-end, reporting and audit support

• Support the Head of Finance and Finance Supervisors with month-end processes for the Charity and subsidiary company, including reconciliations, accruals and preparation of supporting schedules.
• Support the maintenance of accruals and grant ledger schedules and assist with investigating variances and correcting errors.
• Provide accurate financial information and documentation to support management accounts, year-end accounts and external audit requests, as directed.

Systems, controls and continuous improvement

• Maintain complete, accurate and accessible transaction records and audit trails, in line with financial procedures and retention requirements.
• Follow financial controls, approval limits, confidentiality and data protection requirements; promptly raise suspected errors, unusual transactions or control concerns.
• Support improvements to finance processes, systems and the flow of financial information between Finance and other teams.

Teamwork and professional development

• Work collaboratively with colleagues across Finance, Fundraising, Operations and other teams, providing a helpful and professional service.
• Plan and prioritise work in conjunction with the Finance Supervisors, meeting deadlines and communicating any capacity or delivery concerns.

Other Duties

• Be an outstanding advocate for Alder Hey Children's Charity in line with the core values of the organisation.
• Be an active and supportive member of the Alder Hey Children's Charity team, contributing to the team's development and working collaboratively with colleagues and volunteers.
• Gain and maintain in-depth knowledge and understanding of the charity's work, priorities and future plans and act as a spokesperson for the Charity when required, including representing at external events as appropriate.
• Any other reasonable duties as required by your line manager.

Person Specification

Qualifications, Knowledge and Experience

Essential

• Demonstrable evidence of excellent organisational skills, with the ability to manage and prioritise workload and meet deadlines.
• Strong numerical skills, with an ability to analyse and interpret financial information.
• Strong analytical skills, with the ability to gather, interpret and assess information from a variety of sources.

Desirable

• Experience of work with a finance system.
• Charity experience.

Skills and Attributes

Essential

• Commitment to principles of equity, diversity and collaborative working.
• Good working knowledge of Microsoft Office, particularly Excel, and confidence learning finance and database systems.
• Clear written and verbal communication skills, including the ability to resolve queries professionally.
• Ability to work independently on allocated tasks while contributing positively to a team and following agreed procedures.
• Sound judgement, discretion and commitment to confidentiality and financial controls.
• Analytical and problem-solving skills, including identifying discrepancies and escalating issues appropriately.
• Self-motivated and positive attitude with the ability to work flexibly under pressure and prioritise in a busy environment.
• Strong interpersonal skills with the ability to communicate appropriately with all people at all levels.

Desirable

• Basic knowledge of financial procedures and processing.
• Advanced knowledge of Microsoft Excel.
• Experience of using a CRM system.

Additional Requirements

Essential

• Committed to continuing professional development.
• Strong interest in working for a children's health charity.
• An understanding of and commitment to the values of Alder Hey Children's Charity.
• Willingness to get involved with activities across the Charity.

Desirable

• Willingness to occasionally work outside of normal office hours.

About Us

Alder Hey Children's Charity raises vital funds to help make Alder Hey Children's Hospital a truly world-class, patient-friendly hospital for the 450,000 patients and families we care for every year.

The charity helps to fund a range of activities and projects that are designed to enhance and improve the lives of our amazing young patients. This includes the funding of specialist medical equipment to ensure our brilliant surgeons and clinical staff have the most up to date and cutting-edge technology available and funding hi-tech distraction equipment designed and proven to reduce pain and anxiety in our patients. We also fund a range of programmes and special projects such as our ward musicians, our on-site magician and the play specialists we have on every ward.

Our Values

Courage

We try new things, take risks and innovate. We speak up, take accountability and act with responsibility.

Together

We work as one team, sharing knowledge and learning. We partner with patients, families, supporters and colleagues.

Passion

We are passionate about what we do and inspire others.

Magic

We are creative, fun and child-led, creating special moments and going the extra mile.

Additional Information

In April 2025, the charity adopted a four-day working week policy. Staff previously working 37.5 hours now work 30 hours across four days, maintaining full pay while supporting a better work-life balance.

This job description outlines the general nature of the role and is not exhaustive. It may be subject to change in line with organisational needs.

Alder Hey Children's Charity will make reasonable adjustments where required and is committed to equal opportunities and safeguarding children and vulnerable adults.

The post holder will be required to complete an enhanced DBS disclosure check.