Finance & Office Assistant

Harvey John; Littlehampton; In loco; GBP 29.000 - 34.000; Tempo pieno

Vantaggi offerti da questo lavoro

Quarterly bonus

23 days holiday + bank holidays

Holiday buyback

Study support towards AAT

Health Cash Plan

Employee Assistance Programme

Cycle-to-work scheme

Descrizione del lavoro

Harvey John is assisting a long-standing SME in Littlehampton, West Sussex, to recruit a Finance & Office Assistant in a varied, growth‑driven role. The position blends core bookkeeping with general office and business support, offering a friendly culture where development is encouraged.

You’ll report to the Finance Director and Managing Director, handling day‑to‑day financial processing, supplier payments and office administration across finance and business support.

Competenze

• Sound experience in bookkeeping and financial administration.
• Strong attention to detail and ability to spot discrepancies.
• Good Excel skills and confident use of Word and Outlook.
• Excellent communication and interpersonal skills.
• Ability to manage a varied workload and meet deadlines.
• Proactive, flexible and organised workflow.

Mansioni

• Manage Sales Ledger & Credit Control tasks.
• Process invoices and reconcile payments.
• Chase overdue accounts and reduce aged debt.
• Handle Purchase Ledger activities and supplier queries.
• Prepare BACS runs and ad‑hoc payments.
• Banking and general finance support tasks.
• Provide office and business support duties.
• Serve as first point of contact for visitors and calls.
• Assist with HR paperwork and holiday records.
• Diary management and travel arrangements.
• Prepare letters, documents and presentations.
• Liaise with suppliers for services.

Conoscenze

Bookkeeping

Accounts payable

General office admin

ERP familiarity

Excel & Word

Communication skills

Deadline driven

Organised

Strumenti

ERP system

Descrizione del lavoro

Finance & Office Assistant

Permanent Littlehampton, West Sussex £29000 - £34000 per annum + + bonus 3091

Salary: £29,000 – £33,000 + quarterly bonus

A long-standing SME business with a strong track record of success is currently seeking an experienced Finance & Office Assistant to join them in a varied, growth driven role.

Having built solid foundations over recent years, the business is now in an exciting phase of continued growth, making this a great time to join. Combining core bookkeeping with general office and business support, this is an ideal opportunity for someone who enjoys variety and being at the heart of a busy office. You’ll be part of a friendly, supportive team within a company known for its warm, collaborative culture, where people are valued and development is encouraged.

The role

This is a varied, hands‑on role that sits across both the finance function and the wider business support functions. For your finance responsibilities you’ll report to the Finance Director, taking ownership of the day-to-day processing and administration of the company’s financial transactions: making sure customer payments are allocated accurately, suppliers are paid on time, finance queries are handled promptly and outstanding debts are actively managed.

For your office assistant duties you’ll report to the Managing Director, providing practical administrative support that keeps the office running smoothly and helps the wider business operate efficiently. Working across both areas, you’ll be a key point of contact for colleagues and gain broad exposure to how the business runs.

Key responsibilities

Finance (reporting to the Finance Director)

Sales Ledger & Credit Control

• Allocating customer receipts daily and reviewing and issuing sales invoices
• Processing card payments by telephone, pay‑by‑link and online
• Chasing overdue accounts by phone and email, and supporting the reduction of aged debt
• Resolving customer account queries and processing refunds

Purchase Ledger

• Collating and posting purchase invoices, ensuring payments stay within terms
• Matching invoices to purchase orders and resolving supplier queries
• Reconciling supplier statements and maintaining supplier records
• Preparing BACS runs and ad‑hoc payments for approval

Banking & General Finance Support

• Accurately recording all cash movements and assisting with bank reconciliations
• Maintaining accurate accounting records and helping manage the finance inbox
• Supporting the Assistant Accountant and Finance Director with ad‑hoc tasks

Office & Business Support (reporting to the Managing Director)

• Acting as a first point of contact for visitors and incoming calls, directing enquiries to the right person
• Assisting with basic HR administration, including new starter paperwork and holiday records
• Managing incoming and outgoing post, couriers and deliveries
• Ordering and monitoring office supplies, stationery and consumables
• Diary management, arranging meetings and booking rooms, travel and accommodation as required
• Preparing letters, documents, spreadsheets and presentations
• Liaising with suppliers and contractors for office services such as cleaning, maintenance and IT
• Helping to keep the office environment tidy, organised and welcoming
• Supporting the Managing Director and colleagues across the business with general administrative tasks and projects

What you’ll bring

• Sound experience in bookkeeping and financial administration, ideally combined with general office or administrative experience
• Strong attention to detail, with the ability to spot discrepancies and investigate issues
• Good Excel skills and confident use of Word and Outlook. Experience of an ERP level system is also advantageous
• Excellent communication and interpersonal skills, with a professional and friendly telephone manner
• The ability to manage a varied workload across different functions, balance priorities from more than one manager and work independently to deadlines
• A proactive, flexible and organised approach, with a willingness to get involved wherever help is needed

Benefits

• Quarterly bonus scheme
• 23 days’ holiday plus bank holidays, with a holiday buyback scheme
• Study support towards AAT or other professional qualifications for the right candidate, if desired
• Company-funded Health Cash Plan
• Employee Assistance Programme
• Cycle-to-work scheme

This role is primarily office-based, with flexible and remote working arrangements available ad hoc.

Harvey John is acting as an Employment Agency in relation to this vacancy. The salary bracket advertised is FTE, for guidance only. We are committed to continued improvement in terms of diversity and inclusion practices. Please get in touch with any questions concerning reasonable adjustments, accommodations, or diversity practices.

Get in touch with...

Georgina Trudgill Director & Head of Talent 01273 827475 074413 45709 [e-mail] View Profile