Finance & Data Protection Administrator

St Cuthbert Mayne School; Torquay; On-site; GBP 23,000 - 28,000; Full time

Job summary

St Cuthbert Mayne School is seeking a proactive Finance and Data Protection Support role to join our busy finance team in Torquay. You will manage purchase orders, process invoices, handle supplier payments and assist with income reconciliation, ensuring accuracy and timeliness.

Role includes coordinating GDPR activities, SAR requests, and maintaining data protection records, in close collaboration with the Data Protection Officer.

Qualifications

• Experience in handling school finances and related processes.
• Knowledge of GDPR requirements and SAR handling is advantageous.
• Ability to maintain accurate financial records and budgets.

Responsibilities

• Provide financial and administrative support for the school's finance function.
• Process purchases, invoices, supplier payments and income reconciliation.
• Assist with GDPR administration and SAR coordination; liaise with DPO.
• Support budget reporting and ParentPay administration.
• Maintain confidential information with discretion.

Skills

Financial administration

GDPR administration

Data protection

Customer service

Organisational skills

Education

Experience in school finance environment

Tools

School finance system

Finance software

Job description

Overview

The purpose of this role is to provide efficient and accurate financial and administrative support, ensuring the smooth operation of the school’s finance function. Working as part of a busy finance team, you will support a wide range of financial processes, including purchase ordering, invoice processing, supplier payments, banking, budget reporting, ParentPay administration and income reconciliation.

Key Responsibilities

The role also supports the school’s data protection responsibilities by assisting with UK GDPR administration, coordinating Subject Access Requests (SARs), supporting data breach processes, maintaining data protection records and liaising with the school’s Data Protection Officer (DPO).

Key Skills and Competencies

• Financial administration, including purchase ordering, invoice processing and payment of suppliers.
• Processing financial transactions accurately and maintaining detailed financial records.
• Working with computerised financial management systems and other applications.
• Excellent organisational skills, with the ability to prioritise work and meet deadlines.
• Providing excellent customer service and building positive working relationships with colleagues, parents, suppliers and external organisations.
• Handling confidential and sensitive information with discretion.
• Supporting data protection activities, including maintaining UK GDPR documentation, coordinating Subject Access Requests (SARs) and assisting with data breach administration.
• Working collaboratively as part of a team while also using initiative to manage workloads independently.

Additional Experience and Knowledge

Experience of working in a school finance environment, knowledge of ParentPay, education finance systems and an understanding of UK GDPR and data protection legislation would be advantageous, although training will be provided.

About the Position

If you are an organised, proactive and detail-oriented individual with excellent administrative skills and a commitment to providing high-quality financial and data protection support, we would love to hear from you. The successful candidate will be required to undertake a Disclosure and Barring Service Check and references will be taken for all shortlisted candidates.

St Cuthbert Mayne School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.