Finance & Data Protection Administrator

Coast and Vale Learning Trust; Torquay; On-site; GBP 23,000 - 28,000; Full time

Job summary

St Cuthbert Mayne School in Torquay is seeking a proactive Finance Administrator to provide efficient financial and administrative support within a busy finance team. You will handle purchase orders, invoices, supplier payments and banking, and assist with budget reporting and income reconciliation.

The role also covers UK GDPR administration, SARs, data protection records and liaising with the Data Protection Officer.

Qualifications

• Experience with school finance processes and procedures.
• Proven ability to process financial transactions accurately and maintain records.
• Familiarity with computerised financial management systems and related applications.
• Excellent organisational skills with the ability to prioritise and meet deadlines.
• Strong customer service mindset and ability to build relationships with colleagues, parents and suppliers.
• Discretion handling confidential information and data protection duties.

Responsibilities

• Handle purchase ordering, invoice processing and payment of suppliers.
• Manage banking activities, budget reporting and income reconciliation.
• Administer ParentPay and related income streams.
• Support UK GDPR administration, SAR coordination and data breach processes.
• Maintain data protection records and liaise with the Data Protection Officer.
• Work as part of a team while managing workloads independently.

Skills

Financial administration

Organisational skills

Customer service

Data protection

Confidential information handling

Team player

Initiative

Tools

Financial management systems

Job description

The purpose of this role is to provide efficient and accurate financial and administrative support, ensuring the smooth operation of the school’s finance function. Working as part of a busy finance team, you will support a wide range of financial processes, including purchase ordering, invoice processing, supplier payments, banking, budget reporting, ParentPay administration and income reconciliation.

The role also supports the school’s data protection responsibilities by assisting with UK GDPR administration, coordinating Subject Access Requests (SARs), supporting data breach processes, maintaining data protection records and liaising with the school’s Data Protection Officer (DPO).

The successful candidate will have experience and knowledge of:

• Financial administration, including purchase ordering, invoice processing and payment of suppliers.

• Processing financial transactions accurately and maintaining detailed financial records.

• Working with computerised financial management systems and other applications.

• Excellent organisational skills, with the ability to prioritise work and meet deadlines.

• Providing excellent customer service and building positive working relationships with colleagues, parents, suppliers and external organisations.

• Handling confidential and sensitive information with discretion.

• Supporting data protection activities, including maintaining UK GDPR documentation, coordinating Subject Access Requests (SARs) and assisting with data breach administration.

• Working collaboratively as part of a team while also using initiative to manage workloads independently.

Experience of working in a school finance environment, knowledge of ParentPay, education finance systems and an understanding of UK GDPR and data protection legislation would be advantageous, although training will be provided.

If you are an organised, proactive and detail-oriented individual with excellent administrative skills and a commitment to providing high-quality financial and data protection support, we would love to hear from you.

The closing date for this post is: Tuesday 1st September 2026 at 9.00am

The interview date for this post is: Wednesday 9th September 2026

St Cuthbert Mayne School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. The successful candidate will be required to undertake a Disclosure and Barring Service Check and references will be taken for all shortlisted candidates.