Finance Assistant: Invoicing, Ledger & Credit Control Growth

Mathys & Squire LLP; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days' annual leave plus bank hols

Workplace pension

On-the-job training (Sage)

Job summary

Mathys & Squire LLP is seeking a Finance Assistant to provide essential administrative and transactional support to the Finance team in a professional services environment in Greater London. You will start by managing the shared inbox and assisting with supplier invoices, disbursements and staff expenses, with opportunities to expand into credit control.

The role offers on-the-job training, exposure to Sage, and progression as experience grows, under the guidance of the Finance Manager/Financial

Qualifications

• Some office or administrative experience.
• Good working knowledge of Microsoft Outlook, Word and Excel.
• GCSE Maths and English at grade 4 (C) or above.
• Excellent attention to detail, organisation and written and verbal communication.
• A proactive, discreet and collaborative approach to work.
• An interest in developing a career in finance; experience of Sage, purchase ledger or credit control would be advantageous.
• An interest in AAT study; experience in a law firm or professional services environment would be beneficial.

Responsibilities

• Monitor shared finance inbox, respond to routine enquiries and direct requests.
• Coordinate invoice approvals and maintain accurate finance records.
• Process supplier and disbursement invoices in Sage, checking coding, VAT treatment and approvals.
• Match invoices to purchase orders or authorisations and resolve missing approvals.
• Process staff expenses, verifying receipts, coding and authorisation.
• Reconcile supplier statements, investigate discrepancies and assist with weekly payment runs.
• As the role develops, issue client statements and payment reminders, follow up overdue accounts and allocate receipts.
• Escalate aged or disputed debts to the Finance Manager.
• Assist with month-end activities and other finance administration as required.

Skills

Office experience

MS Outlook/Word/Excel

Attention to detail

Organisation skills

Communication skills

Proactive approach

Sage knowledge (advantage)

AAT study interest

Education

GCSE Maths & English (C or above)

Tools

Sage

Job description

Mathys & Squire LLP is seeking a Finance Assistant to provide essential administrative and transactional support to the Finance team in a professional services environment in Greater London. You will start by managing the shared inbox and assisting with supplier invoices, disbursements and staff expenses, with opportunities to expand into credit control.

The role offers on-the-job training, exposure to Sage, and progression as experience grows, under the guidance of the Finance Manager/Financial