Finance Assistant

Mathys & Squire LLP; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Benefits offered by this job

25 days' annual leave plus bank hols

Workplace pension

On-the-job training (Sage)

Job summary

Mathys & Squire LLP is seeking a Finance Assistant to provide essential administrative and transactional support to the Finance team in a professional services environment in Greater London. You will start by managing the shared inbox and assisting with supplier invoices, disbursements and staff expenses, with opportunities to expand into credit control.

The role offers on-the-job training, exposure to Sage, and progression as experience grows, under the guidance of the Finance Manager/Financial

Qualifications

• Some office or administrative experience.
• Good working knowledge of Microsoft Outlook, Word and Excel.
• GCSE Maths and English at grade 4 (C) or above.
• Excellent attention to detail, organisation and written and verbal communication.
• A proactive, discreet and collaborative approach to work.
• An interest in developing a career in finance; experience of Sage, purchase ledger or credit control would be advantageous.
• An interest in AAT study; experience in a law firm or professional services environment would be beneficial.

Responsibilities

• Monitor shared finance inbox, respond to routine enquiries and direct requests.
• Coordinate invoice approvals and maintain accurate finance records.
• Process supplier and disbursement invoices in Sage, checking coding, VAT treatment and approvals.
• Match invoices to purchase orders or authorisations and resolve missing approvals.
• Process staff expenses, verifying receipts, coding and authorisation.
• Reconcile supplier statements, investigate discrepancies and assist with weekly payment runs.
• As the role develops, issue client statements and payment reminders, follow up overdue accounts and allocate receipts.
• Escalate aged or disputed debts to the Finance Manager.
• Assist with month-end activities and other finance administration as required.

Skills

Office experience

MS Outlook/Word/Excel

Attention to detail

Organisation skills

Communication skills

Proactive approach

Sage knowledge (advantage)

AAT study interest

Education

GCSE Maths & English (C or above)

Tools

Sage

Job description

Are you organised, detail-focused and looking to develop a career in finance? We are seeking a proactive Finance Assistant to join our Finance team at Mathys & Squire. This is an excellent opportunity to gain practical experience in a supportive professional services environment, with training and opportunities to develop your skills.

About the Role

As a Finance Assistant, you will provide essential administrative and transactional support to the Finance team. Initially, you will manage the shared finance inbox and assist with supplier invoices, disbursements and staff expenses. As your experience grows, the role will expand to include credit control, offering a varied introduction to finance operations. You will report to the Finance Manager / Financial Controller.

Key Responsibilities

• Monitor the shared finance inbox, respond to routine enquiries and direct requests to the appropriate colleagues
• Coordinate invoice approvals, follow up outstanding responses and maintain accurate finance records
• Process supplier and disbursement invoices in Sage, checking coding, VAT treatment and approvals
• Match invoices to purchase orders or authorisations and resolve missing approvals
• Process staff expenses, verifying receipts, coding and authorisation
• Reconcile supplier statements, investigate discrepancies and assist with weekly payment runs
• As the role develops, issue client statements and payment reminders, follow up overdue accounts and allocate receipts
• Escalate aged or disputed debts to the Finance Manager
• Assist with month-end activities and other finance administration as required

About You

We are looking for a reliable, enthusiastic individual who enjoys working accurately, supporting colleagues and learning new skills. You will be able to demonstrate:

• Some office or administrative experience
• Good working knowledge of Microsoft Outlook, Word and Excel
• GCSE Maths and English at grade 4 (C) or above
• Excellent attention to detail, organisation and written and verbal communication
• A proactive, discreet and collaborative approach to work
• An interest in developing a career in finance; experience of Sage, purchase ledger or credit control would be advantageous
• An interest in AAT study; experience in a law firm or professional services environment would be beneficial

Why Join Us?

You will be joining a supportive team with opportunities to develop your knowledge and take on additional responsibilities. We offer:

• 25 days' annual leave plus bank holidays and a workplace pension
• Full on-the-job training, including Sage and finance procedures

About Mathys & Squire

Mathys & Squire is an IP powerhouse, putting our specialist knowledge to work to strengthen and secure what most modern businesses today treat as one of their most valuable strategic assets. Our agile team of attorneys, scientists and strategists are steeped in experience, working with IP-rich and high-growth industries leveraging complex technologies and sophisticated commercial models.

We are a full-service IP firm with unrivalled expertise in patents, trade marks, design protection and litigation. Highly ranked in all leading legal and IP directories, including The Legal 500, Chambers and Partners, IAM Patent 1000 and World Trademark Review 1000, Mathys & Squire is one of Europe's most highly regarded IP law firms.

We consider our team to be our most valuable asset, as we attribute our success to the quality of our people. At Mathys & Squire, we have a clear set of firm values that affirm our commitment to quality, excellence, fairness, and fostering a collaborative and inclusive environment. We are proud of our culture which celebrates openness, and diversity of people, opinion, and expertise. We are looking for people who embody these beliefs and values.

If you have any questions, our HR team is always available to answer any questions you may have.

Hear From Our Team

"I really enjoy the collaborative environment at Mathys and the opportunity to work with such a wide range of great people across the firm. My role in the Paralegal team offers great variety and responsibility, which makes the work both engaging and rewarding."

Paralegal

"I enjoy my role as a Trade Mark Support & Paralegal Manager because it gives me real autonomy and the ability to make meaningful decisions that shape how the team operates."