Finance Assistant (10408)

Rosalind Franklin Institute; Harwell; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Pension scheme

Hybrid work

Training opportunities

Free parking

Perkbox access

Job summary

The Rosalind Franklin Institute located at Harwell Campus in Oxfordshire is seeking a Finance Assistant to support the finance function and ensure accurate records for our researchers. The role offers hybrid and flexible working with a permanent contract.

You will process supplier invoices, prepare weekly payment runs, reconcile bank statements, handle supplier queries, and maintain the finance team email inbox. There are opportunities for training and career growth within the institute.

Qualifications

• No formal qualifications listed in the job posting.

Responsibilities

• General administrative support to the finance function, keeping accurate records, electronic filing, reporting etc.
• Processing of supplier invoices
• Preparation of weekly payment runs
• Reconciliation of Bank Account
• Supplier statement reconciliations and following up on queries
• Forging effective working relationships with teams to ensure costs are captured and paid in a timely manner
• Responding to queries and maintaining the finance team’s email inboxes
• Checking and querying purchase orders and expense claims
• Taking and circulating team meeting minutes
• Other ad hoc duties as required
• Working toward: Preparing and posting internal recharges, prepayments and other journals where required
• Working toward: Reviewing and analysing Aged Creditors
• Working toward: Balancing sheet reconciliations namely Credit Card/Prepayments/Trade Creditors/Suspense
• Working toward: Reconciliation of credit card statements

Job description

The Rosalind Franklin Institute (the Franklin) is a technology institute established by the UK Government as a unique centre committed to advancing tools that are needed to transform healthcare in the future.

The Institute brings together researchers in life and physical sciences, and engineering, to develop a spectrum of tools which we will use to image, interpret and intervene in biological systems. These insights will speed up the discovery of new medicines, help find new diagnostics and contribute to a deeper understanding of human health and disease. Our Science Strategy seeks to focus the Franklin’s research and unite our researchers around our Technology Innovation Challenges and Life Science Challenges. For more information on the Franklin’s Challenges click here.

As a Finance Assistant at the Franklin, you will help to form the backbone of our Institute's daily operations. Your diligence will ensure that our records are maintained correctly so that our scientists can focus on their research. You will work collaboratively with both operations and scientific divisions. There is room for growth in the position and a ‘can-do’ attitude is essential in the role.

As a Finance Assistant, you may be assigned a range of the duties outlined below. Responsibilities will be allocated appropriately to ensure proper segregation of duties is maintained:

• General administrative support to the finance function, keeping accurate records, electronic filing, reporting etc.
• Processing of supplier invoices
• Preparation of weekly payment runs
• Reconciliation of Bank Account
• Supplier statement reconciliations and following up on queries
• Forging effective working relationship with teams to ensure costs are captured and paid in a timely manner
• Responding to queries and maintaining the finance team’s email inboxes
• Checking and querying purchase orders and expense claims
• Taking and circulating team meeting minutes
• Other ad hoc duties as required

Working toward:

• Preparing and posting internal recharges, prepayments and other journals where required
• Reviewing and analysing Aged Creditors
• Balancing sheet reconciliations namely Credit Card/Prepayments/Trade Creditors/Suspense
• Reconciliation of credit card statements

This job description set outs the skills and experience we believe are needed to be able to do this job but, research also tells us women are much more likely than men to take this list of requirements as absolute and self-select out of the process. If you think you can deliver this role then we want to hear from you, regardless of the boxes you did not tick.

In return we offer:

• 25 days holidays plus bank holidays and Christmas holiday shutdown
• Generous pension scheme (employer’s contribution currently up to 18%)
• Group Life Assurance (also known as Group Life Insurance or Death in Service)
• Buying and Selling Annual Leave
• Workplace Nursery Salary Sacrifice Scheme
• Hub building with state-of-the-art laboratories
• Hybrid and flexible working
• Training and development opportunities for staff at all levels
• Bus pass discount scheme and good transport links to Oxford and surrounding areas
• Cycle to Work Scheme
• Access to employee discount platform (Perkbox)
• Occupational Health and wellbeing support including Employee Assistance (24/7 support and counselling)
• Health Cash Plan
• Subsidised canteen and food outlets on campus
• Free on-site parking
• Campus location in beautiful countryside with social and sports clubs open to staff

The Franklin’s underlying aim is to produce the best science for research today, and this means resolutely embracing a diverse team, who have a wide range of experiences, skills and knowledge to push forward on the innovative work our institution delivers. Both our work and our institution are better for it. For further information, view our Equality, Diversity and Inclusion Policy.

We are committed to creating an inclusive environment where every applicant has an equal opportunity to showcase their talents and abilities. This includes making adjustments for candidates with specific needs. Please contact us at [e-mail] to discuss your requirements confidentially.

At the Rosalind Franklin Institute we also welcome applications from all around the world!

Closing date: The closing date for applications is 23:59 on Sunday 6th September 2026.

Applicants should refer to our Candidate Privacy Policy

Area: Operations

Location: Harwell Campus, Oxfordshire

Type of Post: Full-Time (37.5 hrs per week)

Period of appointment: Permanent

Salary: From £28,000 per annum (depending on skills and experience)