Finance Assistant

The Rosalind Franklin Institute; Harwell; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

25 days holidays plus bank holidays

Generous pension scheme (employer’s up

Group Life Assurance

Cycle to Work Scheme

Health and wellbeing support

On-site parking

Hybrid and flexible working

Job summary

The Rosalind Franklin Institute is seeking a Finance Assistant to support daily financial operations and record-keeping. The role focuses on administrative tasks, processing supplier invoices, and preparing weekly payment runs to ensure timely payments and accurate ledgers.

You will work with operations and scientific divisions, with room for growth and a can-do attitude essential for success in a dynamic research environment. Hybrid and flexible working options are available.

Qualifications

• Experience with processing supplier invoices and preparing weekly payment runs.
• Experience reconciling bank accounts and supplier statements.
• Ability to maintain accurate financial records and support the finance function.

Responsibilities

• General administrative support to the finance function, keeping accurate records
• Processing of supplier invoices
• Preparation of weekly payment runs
• Reconciliation of Bank Account
• Supplier statement reconciliations and following up on queries
• Forging effective working relationship with teams to ensure costs are captured and paid in a timely manner
• Responding to queries and maintaining the finance team’s email inboxes
• Checking and querying purchase orders and expense claims
• Taking and circulating team meeting minutes
• Other ad hoc duties as required
• Preparing and posting internal recharges, prepayments and other journals where required
• Reviewing and analysing Aged Creditors
• Balancing sheet reconciliations namely Credit Card/Prepayments/Trade Creditors/Suspense
• Reconciliation of credit card statements

Skills

Administration

Supplier invoices

Bank reconciliations

Payment runs

Job description

Finance Assistant

The Rosalind Franklin Institute (the Franklin) is a technology institute established by the UK Government as a unique centre committed to advancing tools that are needed to transform healthcare in the future.

The Institute brings together researchers in life and physical sciences, and engineering, to develop a spectrum of tools which we will use to image, interpret and intervene in biological systems. These insights will speed up the discovery of new medicines, help find new diagnostics and contribute to a deeper understanding of human health and disease. Our Science Strategy seeks to focus the Franklin s research and unite our researchers around our Technology Innovation Challenges and Life Science Challenges.

As a Finance Assistant at the Franklin, you will help to form the backbone of our Institute's daily operations. Your diligence will ensure that our records are maintained correctly so that our scientists can focus on their research. You will work collaboratively with both operations and scientific divisions. There is room for growth in the position and a can-do attitude is essential in the role.

As a Finance Assistant, you may be assigned a range of the duties outlined below. Responsibilities will be allocated appropriately to ensure proper segregation of duties is maintained:

• General administrative support to the finance function, keeping accurate records, electronic filing, reporting etc.
• Processing of supplier invoices
• Preparation of weekly payment runs
• Reconciliation of Bank Account
• Supplier statement reconciliations and following up on queries
• Forging effective working relationship with teams to ensure costs are captured and paid in a timely manner
• Responding to queries and maintaining the finance team s email inboxes
• Checking and querying purchase orders and expense claims
• Taking and circulating team meeting minutes
  Other ad hoc duties as required

Working toward:

• Preparing and posting internal recharges, prepayments and other journals where required
• Reviewing and analysing Aged Creditors
• Balancing sheet reconciliations namely Credit Card/Prepayments/Trade Creditors/Suspense
• Reconciliation of credit card statements

This job description set outs the skills and experience we believe are needed to be able to do this job but, research also tells us women are much more likely than men to take this list of requirements as absolute and self-select out of the process. If you think you can deliver this role then we want to hear from you, regardless of the boxes you did not tick.

In return we offer:

• 25 days holidays plus bank holidays and Christmas holiday shutdown
• Generous pension scheme (employer s contribution currently up to 18%)
• Group Life Assurance (also known as Group Life Insurance or Death in Service)
• Buying and Selling Annual Leave
• Workplace Nursery Salary Sacrifice Scheme
• Hub building with state-of-the-art laboratories
• Hybrid and flexible working
• Training and development opportunities for staff at all levels
• Bus pass discount scheme and good transport links to Oxford and surrounding areas
• Cycle to Work Scheme
• Access to employee discount platform (Perkbox)
• Occupational Health and wellbeing support including Employee Assistance (24/7 support and counselling)
• Health Cash Plan
• Subsidised canteen and food outlets on campus
• Free on-site parking
• Campus location in beautiful countryside with social and sports clubs open to staff

The Franklin s underlying aim is to produce the best science for research today, and this means resolutely embracing a diverse team, who have a wide range of experiences, skills and knowledge to push forward on the innovative work our institution delivers. Both our work and our institution are better for it.

We are committed to creating an inclusive environment where every applicant has an equal opportunity to showcase their talents and abilities. This includes making adjustments for candidates with specific needs. Please contact us to discuss your requirements confidentially.

At the Rosalind Franklin Institute we also welcome applications from all around the world!

Closing date: The closing date for applications is 23:59 on Sunday 6th September 2026.

Early applications are encouraged as we reserve the right to close this vacancy earlier if we identify a suitable candidate.