Finance Assistant

Omniplex Learning; St Albans; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

Hybrid work model

3 days in office Tue-Thu

Birthday off

Private Medical Insurance

Group Life Insurance

Family-friendly policies

Social events

25 days annual leave

Job summary

Omniplex Learning is seeking a Finance Assistant to own accounts payable and support the wider Finance team. The role involves processing invoices, managing expenses, reconciling supplier statements, and assisting with month-end tasks.

You will work within a hybrid model, spending three days a week in our St Albans office, with additional benefits to support work-life balance. The ideal candidate has prior experience in finance, strong organisational skills, attention to detail, and the ability

Qualifications

• Experience working in a Finance team or finance-related role.
• Practical experience with accounts payable, invoice processing, reconciliations or expenses.
• Able to manage priorities and meet deadlines.
• Proactive in resolving queries or discrepancies.

Responsibilities

• Take ownership of day-to-day accounts payable activities, including purchase invoices, purchase orders and employee expenses.
• Ensure invoices and expenses are processed accurately and approved efficiently.
• Reconcile supplier statements and resolve discrepancies as they arise.
• Set up weekly payment runs and ensure timely payments to suppliers and staff.
• Complete daily bank reconciliations and allocate cash receipts.
• Maintain supplier accounts and respond to supplier queries.
• Support month-end processes and collaborate to meet deadlines.
• Provide support across wider Finance activities as required.

Skills

Accounts payable

Invoice processing

Reconciliations

Organisational skills

Attention to detail

Communication skills

Team collaboration

Job description

Who are we?

At Omniplex Learning, our mission is simple - to help organisations unlock their potential through exceptional digital learning, all in one place.

As our Finance Assistant, you’ll play an important role in the day-to-day running of our Finance team. You’ll take ownership of accounts payable activities, ensuring key processes are managed accurately and efficiently, while also providing support across wider areas of Finance.

What will you do?

As our Finance Assistant, you’ll take ownership of accounts payable while providing support across the wider Finance team. You will:

• Take ownership of day-to-day accounts payable (AP) activities, including purchase invoices, purchase orders and employee expenses
• Ensure invoices and expenses are processed accurately and approved efficiently
• Reconcile supplier statements, investigating and resolving discrepancies as they arise
• Set up weekly payment runs, ensuring suppliers and employee expenses are paid accurately and on time
• Complete daily bank reconciliations, including allocating daily cash receipts to customer accounts
• Maintain supplier accounts, respond to supplier queries and manage the payables inbox
• Support month-end processes and work collaboratively with the team to meet key deadlines
• Provide support across wider finance activities such as Sales Ledger (AR) and ad hoc projects as required

Who are we looking for?

You’ll bring practical experience from working within a Finance team or finance-related role and be confident managing day-to-day finance activities with a good level of ownership. You’ll be organised, detail-focused and comfortable working across different priorities, with the flexibility to support the wider Finance team where needed.

You will have:

• Previous experience working within a Finance team or finance-related role
• Practical experience of finance processes, ideally including areas such as accounts payable, invoice processing, reconciliations or expenses
• Confidence taking ownership of tasks and seeing them through to completion
• Strong organisation and attention to detail, with the ability to manage multiple priorities
• A proactive approach to investigating and resolving queries or discrepancies
• The ability to work accurately and effectively to deadlines
• A collaborative and adaptable approach, with the flexibility to support across different areas of Finance
• Clear communication skills and confidence working with colleagues and suppliers
• A continuous improvement mindset, always looking to raise the bar and improve processes

What’s in it for you?

• A competitive salary reflective of your experience
• Hybrid working model, with 3 days a week (Tuesday-Thursday) based in our office in St Albans
• 25 days annual leave plus bank holidays, and your birthday off
• Inclusive Private Medical Insurance and mental health support
• Group Life Insurance
• Enhanced family friendly policies
• Regular social events and team activities