Finance Assistant

Livability Journal Communications, Inc; Shaftesbury; On-site; GBP 13,000 - 15,000; Full time

Job summary

Shaftesbury Millie College is seeking a finance administrator to support the college's financial processes, including purchase ledger tasks, debt management support, and student fee calculations, in a busy education environment near Poole.

The role requires excellent MS365 skills, strong organisation, and the ability to work independently or with the team, with 20 hours per week and a pro rata salary of £13,988 per year.

Qualifications

• Strong organisational skills and high level of attention to detail.
• Excellent communication and interpersonal skills.
• Excellent MS365 skills and other information management systems.
• Ability to work independently and collaboratively in a dynamic setting.
• Prior experience in a finance support function, preferably in an educational or banking environment.

Responsibilities

• Processing purchase ledger tasks using the school’s/college’s Financial Management System to purchase resources.
• Assist other finance team members with debt management processes.
• Assist the Admissions team by providing student fee calculations.
• Uphold robust financial oversight.
• Ensure spending represents good value for money.
• Process petty cash and credit card expenditure.

Skills

Organisational skills

Attention to detail

Communication skills

MS365 skills

Independent and collaborative work

Finance support experience

Tools

MS365

Financial Management System

Job description

Job reference: 006479

Salary: £13.45ph / £13,988.00pa (pro rata) FT

Department: Finance

Hours Per Week: 20hrs/wk

Closing date: 26/10/2026

Job Description

PLEASE NOTE THAT THIS ROLES DOES NOT MEET THE REQUIREMENTS OF SPONSORSHIP

Exceptional People Deserve Exceptional Staff

About Shaftesbury Statement

Shaftesbury is a disability charity offering care, education, vocational and rehab services. The charity also provides residential care, nursing and supported living.

Within the education sector, Shaftesbury has one school, Shaftesbury Victoria School, and 2 further education colleges, Shaftesbury Millie College and Shaftesbury Nash College. The school is for students aged 3-19, and the colleges are for students aged 16-25. All students have an Education, Health and Care Plan (EHCP), as well as physical and/or intellectual disabilities, and some have profound and complex learning needs.

About Shaftesbury Millie College

Shaftesbury Millie College is an education setting for students, aged 16 to 25yrs, and helps young people with a range of learning and physical disabilities in Dorset, and the local area, bridging the gap between education and employment.

It is a one-of-a-kind work environment, set on a 350-acre countryside site near Poole. The college’s curriculum is directly aligned to its natural environment and the enterprise activities that operate there, including animal care, catering and retail, conservation and horticulture.

Students are supported with personalised learning programmes which build confidence and independence, underpinned by a focus on wellbeing.

Millie College is dedicated to providing a supportive, inclusive, and professional environment for students, staff, and visitors alike. We aim to foster a collaborative work culture that values dedication, flexibility, and a commitment to excellence.

About the Role

We are looking for a professional finance administrator to provide efficient and effective support for Millie College. This pivotal role will ensure the smooth-running of financial processes with responsibilities including tasks associated with purchase ledger processing and the reconciliation and banking of monies received (electronic and cash).

You will be responsible for maintaining accurate college/school financial records in accordance with Charities Commission and Department for Education guidelines and provide smooth and efficient support to the Commercial Business Manager/Finance Manager and other College and Directorate staff.

This is an exciting opportunity to join the College’s growing team of professional administrators providing a critical link between college staff, suppliers and Directorate and Shaftesbury finance teams.

The successful candidate will be enthusiastic, self-motivated, proficient in O365 and have a genuine passion for accurate and detailed administrative processes. You will need a calm and adaptable approach and a willingness to learn, contribute ideas and undertake further training, as required.

Key Responsibilities:

Responsibilities include: processing purchase ledger tasks using the school’s/college’s Financial Management System to purchase resources; assist other finance team members with debt management processes; assist the Admissions team by providing student fee calculations; uphold robust financial oversight; ensure spending represents good value for money; process petty cash and credit card expenditure.

You will be encouraged to participate in relevant training, meetings, and events, supporting your professional growth through a Personal Development Plan.

Essential Skills & Qualifications:

• Strong organisational skills and high level of attention to detail.

• Excellent communication and interpersonal skills.

• Excellent MS365 skills and other information management systems.

• Ability to work independently and collaboratively in a dynamic setting.

• Prior experience in a finance support function, preferably in an educational or banking environment.

Joining Millie College and contributing to our mission of providing an exceptional learning experience for our students is an exciting opportunity.

Safeguarding

This post is exempt from the Rehabilitation of Offenders Act 1974.

Shaftesbury Millie College is committed to safeguarding and promoting the welfare of students and staff. It is the responsibility of all staff and volunteers to share this commitment. All posts are subject to an enhanced DBS check and will follow our rigorous safer recruitment processes.

Shaftesbury Millie College strives to be a diverse and inclusive community and welcomes applications from people from all backgrounds.

Equality and Diversity

Shaftesbury is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of gender, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Shaftesbury aims to create and sustain an inclusive work environment which provides equality of opportunity for everyone and reflects the diversity of the communities we serve. The post holder is required to uphold the Equality and Diversity policy and comply with the code of conduct which sets out our standards of behaviour towards those who use our services or work within them.

Application Process

Job Description and Application Form on request – please contact Cenan Chappell [e-mail]

Interview Dates: To be confirmed

Visits to the setting are welcomed, and encouraged, by arrangement.

JD Finance Asst (DOCX, KB)