School Administrator and Finance Support

Orchard Hill College & Academy Trust; Hambledon; On-site; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Pathways for progression

Pension Scheme

Employee Wellbeing support

Employee Discounts

Season Ticket Loan

Job summary

A leading educational trust in Hambledon seeks a motivated School Administrator and Finance Support to assist the Finance Manager and provide high-quality administrative support. Ideal candidates will have strong numeracy and literacy skills along with a minimum of GCSE (A-C) in maths and English. The role involves managing requisitions, maintaining records, and supporting various financial procedures, ensuring the smooth running of the finance function. This full-time position offers growth opportunities in a supportive environment.

Qualifications

• Minimum of GCSE (A-C) or equivalent in maths and English.
• Training in administration or related activities to level 2, working towards level 3.
• Strong communication skills, both verbal and written.
• Willingness to learn new systems and processes.
• Excellent interpersonal and communication skills.

Responsibilities

• Assist the Finance Manager and support the finance function.
• Raising requisitions in Sage Intacct.
• Completing budget panel and Value for Money forms.
• Completing new supplier forms.
• Completing budget panel and Value for Money forms with the Finance Manager.
• Entering petty cash claims and scanning receipts.
• Maintaining Free School Meals records.
• Administering ParentPay and recording amounts due.

Skills

Good literacy and numeracy skills

Excellent interpersonal and communication skills

Ability to present information logically

Willingness to learn new systems

Willingness to learn new systems

Interpersonal skills

Education

Minimum of GCSE (A-C) in maths and English

Training in administration / clerical activities

Tools

Sage Intacct

Budgeting forms

ParentPay system

Job description

School Administrator and Finance Support

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Orchard Hill College & Academy Trust provided pay range

This range is provided by Orchard Hill College & Academy Trust. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Orchard Hill College & Academy Trust

St Dominic’s School is a highly regarded special school in Surrey, set within 56 acres of serene, wooded grounds offering plenty of space for recreational activities. The school caters to pupils and Sixth Form students aged 7 to 19, supporting a diverse range of academic abilities and complex needs.

Our school is proud to offer a comprehensive range of in‑house therapeutic services, including Speech and Language Therapy, Occupational Therapy, and Sensory Integration, all delivered by a team of qualified professionals. This extensive therapeutic support ensures that each student can access the curriculum at a level that suits their individual needs, helping them reach their full potential. Additionally, we provide purpose‑built medical facilities with qualified nursing staff on site everyday.

St Dominic’s has earned recognition for its commitment to excellence, achieving Advanced Autism Accreditation, the prestigious Arts Council ‘Artsmark’ Silver Award, and the prestigious Primary Science Quality Mark (PSQM) which celebrates our commitment to excellence in primary science.

We are seeking to appoint a professional, well‑educated and enthusiastic individual to support the Finance Manager to ensure the smooth and efficient running of the finance function. Support teaching and learning by providing high quality administrative support as part of a committed and flexible administration team.

Key Responsibilities:

• Raising requisitions in Sage Intacct (training will be given).
• Assisting the Receptionist with receiving and checking off deliveries against requisitions.
• Matching up the POs, requisitions and delivery notes.
• Completing new supplier forms.
• Completing budget panel and Value for Money forms, in consultation with the Finance Manager.
• Entering petty cash claims into spreadsheet and scanning receipts.
• Maintaining Free School Meals records.
• Administering ParentPay system, recording amounts due and arranging necessary credits (training will be given).
• Understand and work within the Trust’s Financial Procedures.
• Liaise with the central finance team to resolve any purchase ordering queries.
• Deal with petty cash claims, ensuring paperwork is correct, reimbursing staff and submitting claims on the finance system.

Key Requirements:

• Good literacy and numeracy skills: to hold a minimum of GCSE (A‑C) or equivalent in maths and English.
• Training and/or qualification in administration / clerical or related activities to level 2 and working towards level 3.
• Ability to present information in a logical, clear and concise format and to communicate this effectively to colleagues, both verbally and in writing.
• Willingness and ability to learn new systems and skills.
• Excellent interpersonal and communication skills.

Benefits:

• Pathways for progression within the trust, ensuring you can grow and thrive in a supportive and inclusive environment.
• Pension Scheme - you will be enrolled in either the Local Government Pension Scheme (LGPS) or the Teachers' Pension Scheme (TPS), both offering life cover and financial protection for your family.
• Salary Sacrifice Schemes (Cycle Scheme and Home Electronics Scheme)
• Employee Wellbeing - We support employee wellbeing with access to counselling, mental health support, generous leave, flexible working, and enhanced parental leave including Employee Assistance Programme, MyGym Discounts, Corporate Eyecare Scheme.
• Employee Discounts (Blue Light Card, Costco Membership, Discounts for Teachers, and more).
• Other (Season Ticket Loan and Employee Referral Scheme).

Closing Date

November 01, 2026 at 11:59pm

Interviews will take place the following week.

Safeguarding Statement

Orchard Hill College and Academy Trust are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

Appointments made will be subject to an Enhanced Disclosure via the Disclosure and Barring Service.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.

Orchard Hill College and Academy Trust is proud to be a Disability Confident Employer, committed to creating an inclusive and supportive workplace for all.

Seniority level: Associate

Employment type: Full-time

Job function: Administrative, Finance, and Education

Industries: Education, Primary and Secondary Education, and Higher Education

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