Finance Assistant

Nhs View All Jobs; Saltaire; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

5 weeks annual leave (pro rata for PT)

Birthday Holiday (pro rata)

Well-being day (pro rata)

NHS pension

Access to Simply Health

Job summary

Affinity Care Primary Care Network in Bradford is seeking a Finance Assistant to join a small finance team and deliver accurate financial information, from invoices to supplier payments. You will input invoices, perform reconciliations, support the Finance Manager at month-end, and liaise with HR for payroll data, with a friendly team offering development opportunities.

We welcome applicants with NHS exposure and a dedication to confidentiality and accuracy, in a collaborative primary care

Qualifications

• Experience in finance, preferably with primary care or NHS exposure.
• Demonstrates confidentiality and data protection awareness.
• GCSE English Language grade C or above and experience with medical systems (General Practice or NHS).

Responsibilities

• Produce accurate financial information in a timely manner.
• Process invoices and ensure documentation is complete.
• Input sales and purchase invoices and credit notes with correct coding.
• Assist with supplier payments and ensure payment terms are met.
• Prepare regular aged debtor and creditor reports and assist with reconciliations.
• Support month-end and year-end procedures and audit processes.

Skills

Numerate

Excel

Finance software

Attention to detail

Education

GCSE English Language (C or above)

Tools

Microsoft Office

Job description

The Finance Assistant works in a small team dealing with general financial administrative duties in a timely fashion. The postholder will be numerate and enjoy working in a finance-focused environment. They will have strong computer skills, particularly in the use of excel and computerised account systems. Ideally the Finance Assistant will have worked within Primary Care or the NHS, although this is not essential. Working hours Flexible working hours to cover the full time equivalent of 1.5 cover, to be discussed at Interview stage. Main duties of the job The Finance Assistant is responsible for:

Responsibilities

• The accurate and timely production of financial information
• Processing financial information as it arrives in the inbox / post and accurately responding.
• Paying invoices and ensuring they are accompanied by appropriate documentation
• Supporting supplier payments
• Day-to-day communication within the finance team and with the wider organisation., We are a friendly enthusiastic and hard working team with opportunities for career progression and will provide support and development for anyone demonstrating capability, enthusiasm, commitment and strong work ethic.

Benefits

• 5 weeks annual leave (pro rata for part time hours)
• Birthday Holiday (pro rata for part time hours)
• Well-being day (pro rata for part time hours)
• NHS pension
• Access to Simply Health

Additional Responsibilities

• Monitor communication and information flow into the Finance department via post, email, telephone, or other channels and respond appropriately.
• Input sales and purchase invoices and credit notes into the system, ensuring correct financial coding is applied.
• Ensure that all relevant documentation related to payment of invoices is accurate and up to date before payment is processed, such as purchase orders and delivery notes, bank details and company addresses.
• Supporting supplier payments, ensuring they are processed within agreed terms.
• These payments can be significant in value, so the post holder must be accurate and experienced in handling high value payments, referring to the Finance Manager when necessary.
• Produce regular aged debtor and creditor reports.
• Credit control and debt management for all customers including producing customer statements and reconciliations, supporting the Finance team and working alongside the Finance Manager to resolve outstanding aged debtors.
• Maintain effective relationships with internal and external stakeholders and respond to first line queries regarding financial issues.
• Monthly reconciliation of supplier statements to the purchase ledger, working to resolve any queries or differences that may arise within the roles delegated authority.
• Supporting with banking reconciliations.
• Day to day management of petty cash.
• Assisting and supporting the Finance Manager in a variety of tasks and procedures -especially at month and year end.
• Contribute as an effective team member within the Finance Services team, supporting the achievement of finance objectives, including the evaluation of processes.
• Provide support to the external and internal audit processes.
• Liaise between HR and the external payroll provider. Provide accurate payroll data.
• General office administrative duties such as filing bank statements, invoices and other documents.
• Provide support to other members of the team as required.
• Develop strong, professional relationships with colleagues to help create a positive working environment.
• Promote an efficient and positive image of the organisation for all suppliers and customers.
• Comply with strict financial timetables, contributing to an efficient and effective financial accounting service.
• Undertake any other duties as agreed with the Finance Manager, in order to meet the needs of the organisation.

Person Specification

Knowledge Essential

• Ideally the postholder will have experience within both the finance field and or within Primary Care., An understanding, acceptance and adherence to the need for strict confidentiality An understanding of data protection legislation GCSE English Language, Grade C or above (or equivalent) Experience using medical systems General Practice or NHS experience

Qualifications Essential

• Ideally the postholder will have experience within both the finance field and or within Primary Care., An understanding, acceptance and adherence to the need for strict confidentiality An understanding of data protection legislation GCSE English Language, Grade C or above (or equivalent) Experience using medical systems General Practice or NHS experience

Desirable

• Experience Working knowledge of Microsoft Office Applications
• Evidence of willingness to learn and develop Ability to multi-task Adaptable, innovative, forward looking Enthusiasm, with energy and drive Professional and smart appearance Willing to work flexible hours as necessary Able to travel if required

We are Affinity Care Primary Care Network covering a population of over 64,000 patients over 7 GP practices and 8 sites, all in the Bradford area. Our ethos is to provide patient focused care based on the model of GP-led family orientated general practice tailored to local population needs. Our practices are highly accredited training practices, level 3 research ready sites within an embedded ethos of our learning organisation.