Finance Assistant

Jo Loves; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the fragrance industry is seeking a Finance Assistant to support the financial operations. The role involves managing sales and purchase ledgers, maintaining accurate records, and collaborating with various departments. Ideal candidates will have strong analytical skills, attention to detail, and good IT proficiency.

Qualifications

• 1 year minimum previous experience in a similar role.
• AAT/CIMA/ACCA/ACA part qualified preferable.

Responsibilities

• Accurately raise and manage sales invoices.
• Record supplier invoices ensuring approved PO references.
• Ensure accurate transaction postings across sales and purchase ledgers.

Skills

Attention to detail

Analytical skills

Numeracy skills

Communication skills

Team player

Education

AAT/CIMA/ACCA/ACA part qualified

Tools

NetSuite

Microsoft Excel

Job description

Working within a fast-paced environment, the Finance Assistant will work closely with all departments and have a real impact on the smooth running of the department.Reporting into the Financial Controller and working with all departments to maintain accurate accounts.

Working alongside the Sales and Operations Department to accurately record and recover all revenue owed andaccurately record costs and maintain a knowledge of upcoming cash requirements.

With department policies (that are continuously reviewed and improved with the growth and ever-changing needs of the business) that encompass: strong system management integrity, timely reactions to fluctuations in demand, adhering to and supporting quality and financial control procedures.

A process driven role, adhering to all department protocols and KPIs.

Invoicing & Sales Ledger Management

• Accurately raise and manage sales invoices upon goods despatch, ensuring correct SKUs, payment terms, VAT, and any RTV credits.
• Maintain detailed records of all sales transactions and promptly respond to customer invoice queries to avoid payment delays.
• Process and match daily customer receipts in NetSuite, reconcile with bank, issue statements, and monitor debtor days, reporting concerns to the Management Accountant.

Purchase Ledger & Management

• Record supplier invoices accurately, ensuring approved PO references, correct coding, departments, and VAT.
• Maintain good supplier relationships and manage the accounts inbox.
• Process proforma payments, staff expenses (with valid VAT receipts), and reconcile payments in NetSuite.

Record Keeping & Systems

• Ensure accurate transaction postings across sales and purchase ledgers by account and department.
• Utilise NetSuite’s Communications feature to attach notes or documentation for transaction transparency.

Record Keeping & Systems

• Receive ecommerce returns from UK and USA 3PL reports into NetSuite.
• Support with company credit card processing and month-end tasks in collaboration with the Management Accountant.
• Maintain the store stock “100% Off” log and ensure all daily/weekly duties are completed on schedule.

Key Attributes

High attention to detail is essential

A desire to maintain well organised and accurate records

Strong analytical and numeracy skills

Good IT skills, with proficiency in Microsoft Excel

Good communication skills both internally and with customers

Likes working to agreed processes

Enthusiastic and willing to learn

Desire to make difference

A team player

Logical thinker

Knowledge/experience of

• NetSuite ERP System beneficial but not essential
• Excel and Microsoft skills
• A foundational understanding of Accounting Standards and Financial Functions
• Exceptional communication with the ability to positively influence business performance
• Excellent interpersonal skills
• Broad-based commercial understanding, demonstrating the ability to work across internal disciplines effectively
• Ability and flexibility to work as part of an effective team

Qualifications

·AAT/CIMA/ACCA/ACA part qualified preferable not essential

Experience

·1 year minimum previous experience in a similar role

·Knowledge of the finance functions within the fragrance/personal care or similar product within an FMCG environment preferable but not essential.