Finance Assistant

Advance HE; Heslington; Hybrid; GBP 30,000; Full time

Job summary

Advance HE is seeking a Finance Assistant to facilitate finance operations with key tasks in accounts payable, bank administration, and asset management. This role promises opportunities for professional development and offers a competitive salary, flexible working, and various employee benefits.

Benefits

Generous pension plan

Enhanced family leave benefits

31 days’ annual leave pro rata

Flexible working hours

Qualifications

• Proven experience in accounts payable processes.
• Strong experience using accounting software systems.
• Experience maintaining relationships with providers and suppliers.

Responsibilities

• Manage purchase ledger, invoices, and payments.
• Administer bank transactions and reconciliations.
• Support external audit processes as required.

Skills

Bookkeeping

Reconciliations

Relationship Management

VAT Knowledge

Education

Part Qualified AAT

Tools

Accounting Software Systems

Third Party Travel Management Systems

Job description

Advance HE are recruiting for a Finance Assistant, check it out now!

Finance Assistant

Location: Hybrid, Office based in York, YO10 5DG
Salary: £29,333 per annum
Contract: Full Time, Permanent

• A generous pension plan with USS
• Enhanced family leave benefits
• 31 days’ annual leave pro rata, plus bank holidays
• Flexible working hours
• Remote/Hybrid work

The Role:

Advance HE is looking for a Finance Assistant to support our team in the smooth running of our finance operations working to ensure accurate financial processing, records and data maintenance, and in providing valuable support across a variety of finance activities.

As our Finance Assistant you will be responsible for:

• Purchase Ledger – requisitions, orders, invoices, staff and non-staff expenses, credit notes, query management and resolution, authorisation, payments and reports, new supplier checks and creation; via the finance system
• Bank – administration of bank mandates, processing of bank transactions, updating the finance system, updating cashflows, and the monthly reconciliation of bank accounts
• Assets – administration of Advance HE fixed assets including disposals and monthly reconciliations
• Travel booking system – provide high quality pro-active support to the organisation in the systems’ operations, maintaining accurate coding data, liaising with the provider for additional service and training support where necessary
• Month end – journal preparation and input, reconciliations, ledger close downs, reports generation to timelines
• Year end – support the external audit process as requested and to timelines
• Other – pro-active actioning of enquiries to the various finance inboxes; provide pro-active suggestions and input into continuous improvements for processes, procedures and to providing excellent organisational support; to engage with any projects as allocated by the Finance Operations Manager; to work cross functionally as required with particular emphasis on working with the Finance operations team to ensure appropriate cover of team responsibilities; any other duties commensurate with role.

In order to be successful in this role you must have / be:

• Proven experience in accounts payable processes, bookkeeping and reconciliations,
• Strong experience of using accounting software systems,
• Experience in maintaining relationships with providers and suppliers over time,
• Knowledge of VAT / partial exemption VAT

• Part qualified AAT and/or equivalent qualification
• Experience of accounts receivable
• Experience of working with external auditors
• Experience of third party travel management systems

Our strategic priorities of: maximising membership impact and value, supporting leadership, management and governance development for transformational change and developing educational excellence for the higher education of the future supports the work of our members and the sector.

Using our expertise and sharing best practice, we work with our network of global associates and partners, and with people, providers and systems around the world to understand contexts and challenges and deliver solutions.

It is our people and the people we help that really make us who we are!

To apply:

If you have the skills and experience required for this role, please click on Apply today to be taken to our site to complete your application.

Advance HE is committed to providing equal opportunities for everyone regardless of their background.

Registered Office: 36B Speirs Wharf, Port Dundas, Glasgow, G4 9TG

Company Reg No. - SC372990 | VAT Reg No. - GB986160980