Finance Assistant

Proclaim Care Limited; Hamilton; On-site; GBP 25,000 - 27,000; Full time

Benefits offered by this job

Pension scheme

Profit share

Wellbeing Day

Flexible working

Private online GP

Job summary

Proclaim Group in Hamilton, Scotland, is seeking a Finance Assistant to join our Finance & Information Team. This office-based role supports a busy finance function with invoice processing, payments and records handling.

The successful candidate will have finance and administration experience, be able to commute to Hamilton, and work with Sage to ensure accurate financial data, delivering excellent service to internal and external customers. Hours: 35-37.5 per week, with benefits.

Qualifications

• Right to work in the UK.
• Currently a resident within the UK.
• Finance & Administration experience.
• Willingness and ability to commute to Hamilton.
• Experian check compliance.

Responsibilities

• Process supplier and customer invoices using Sage.
• Audit time records and assist with the preparation of customer invoices.
• Raise purchase orders and process payments in line with company procedures.
• Manage invoice queries and liaise with suppliers, customers, and colleagues to resolve issues promptly.
• Support credit control activities, including debt chasing and monitoring outstanding payments.
• Prepare and issue monthly customer reports.
• Process credit card expenses, mileage claims, and daily banking activities.
• Reconcile supplier and treatment provider statements.
• Assist with client account administration, including allocating and returning funds.
• Maintain accurate financial records and ensure data integrity across finance systems and databases.
• Support business continuity by providing cover for key finance processes when required.
• Contribute ideas for improving financial processes, efficiency, and controls.

Skills

Finance & Administration experience

Excellent communication

Attention to detail

Deadline-driven

Tools

Sage

Job description

Location: Hamilton, Scotland

Hours: 35-37.5 hours per week

Salary: £24,500-£26,500/year + benefits

Proclaim Group has an excellent opportunity for an administrator to join our team as a Finance Assistant. Proclaim Group is a national, award-winning provider of rehabilitation solutions for individuals who have been injured and/or are absent from work.

This is an office-based role, requiring the successful candidate to work from our office in Hamilton, near Glasgow. Candidates must therefore be willing and able to commute to Hamilton.

Summary Of Essential Requirements

• Right to work in the UK
• Currently a resident within the UK
• Finance & Administration experience
• Willingness and ability to commute to Hamilton
• Experian check compliance

About Us

Founded in 2000, Proclaim Group is a market-leading provider of rehabilitation services. We are recognised for our industry expertise and for our compassionate approach that places the wellbeing of our staff, service users and customers at the heart of everything we do.

Our company values are to ‘Excel, Inspire and Achieve with Integrity’. We are proud to live by these values and use them to direct our decision-making, service delivery and interpersonal interactions.

We focus on quality and invest in our people; empowering them to excel in their roles and deliver an exceptional service. We are passionate about training and development and enhance the skills of our staff through our dedicated Training Academy and external training opportunities.

Proclaim Group prides itself on being a great place to work. In our July 2024 staff survey we achieved an average score of 86% across all domains, including: internal communication; understanding of strategy and direction; involvement in company growth and success; fostering a sharing culture; inspiring and supporting staff to do their best work; career progression opportunities and wellbeing support.

We also believe that as a business, we have a social responsibility to give back to the world just as it gives to us. We do this through various environmental, social and governance (ESG) initiatives.

Job Description

We are looking for a motivated and detail-oriented Finance Assistant to join our Finance & Information Team. This is an excellent opportunity for someone who enjoys working with numbers, providing excellent customer service, and contributing to the smooth running of a busy finance function.

As a Finance Assistant, you will play a key role in supporting the organisation's financial operations, ensuring invoices, payments, records, and financial data are processed accurately and efficiently. Your work will help deliver an excellent service to both internal and external customers.

Duties Include

• Process supplier and customer invoices using Sage.
• Audit time records and assist with the preparation of customer invoices.
• Raise purchase orders and process payments in line with company procedures.
• Manage invoice queries and liaise with suppliers, customers, and colleagues to resolve issues promptly.
• Support credit control activities, including debt chasing and monitoring outstanding payments.
• Prepare and issue monthly customer reports.
• Process credit card expenses, mileage claims, and daily banking activities.
• Reconcile supplier and treatment provider statements.
• Assist with client account administration, including allocating and returning funds.
• Maintain accurate financial records and ensure data integrity across finance systems and databases.
• Support business continuity by providing cover for key finance processes when required.
• Contribute ideas for improving financial processes, efficiency, and controls.

A copy of the full Role Profile will be provided during the application process.

Person Specification

This position would ideally suit an individual with Finance & administrative experience who has experience using Sage or a similar accounting system.

To Excel In This Role, You Should Demonstrate

• Previous experience in a finance, accounts or bookeeping role
• Ability to work well under pressure
• A flexible and solution-focussed approach
• Ability to meet and manage deadlines and adhere to service levels
• Accuracy and attention to detail
• Self-discipline
• Excellent communication and interpersonal skills
• Excellent organisational and administrative skills with attention to detail
• Confidence with utilising IT software packages
• The ability to work independently and as part of a team
• Alignment with our company values

We are happy to consider any reasonable adjustments that candidates may need during the recruitment process and you will be asked whether you require any during the application process.

The Benefits

Our comprehensive range of benefits includes:

• Compensation: Our compensation package includes a competitive salary that recognises your skills and experience, pension scheme with employer contribution, and company profit share.
• Incentives: We offer re-referral and recruitment incentive schemes, demonstrating our appreciation for your exceptional work and loyalty.
• Work-Life Balance: With 32 days of annual leave inclusive of bank holidays and flexible working opportunities, you'll be able to balance your professional and personal commitments. In addition to your annual leave allowance, you will be entitled to an extra ‘Wellbeing Day’ – a day off work that you can use to celebrate your birthday or do something to support your wellbeing.
• Flexible Working: We offer flexible working opportunities, allowing you to shape a schedule that aligns with both your role's demands and your personal circumstances. Types of flexible working opportunities available will vary depending on the role but might include altered or compressed working hours and/or working from home.
• Wellbeing: In addition to the ‘Wellbeing Day’ mentioned above, employees can access a variety of other wellbeing benefits to support their physical and mental health. These include a private online GP service and an Employee Assistance Programme (EAP) with free confidential counselling and legal and self-help information. We have dedicated Mental Health First Aiders, Menopause Champions and a Health & Wellbeing Forum which runs regular wellbeing-focussed events throughout the year. We also have a voucher scheme enabling staff to access discounts from hundreds of high street stores, health clubs, cinemas, restaurants and more.
• Social Events & Team Building: Forge strong relationships with colleagues through an array of virtual and in-person social events such as biannual hub days, ad hoc team-building events. Our much-anticipated annual company conference features our PrOscars Award Ceremony, celebrating our colleagues' exceptional contributions, followed by a fun evening of entertainment.
• Continuous Growth: Embark on a journey of continuous improvement with our comprehensive training and development opportunities. Experience a thorough company induction with in-depth role-specific training, as well as access to our Training Academy's industry-leading courses, external training and CPD opportunities, and regular team development days.
• Expert Guidance: Receive exceptional support from experienced peers and team leaders through proactive mentoring and supervision, ensuring you excel and flourish in your role.
• Give Back: Emphasising our culture of ‘giving back’, we sponsor local sports teams, encourage and support team members to participate in charitable events, and arrange company-specific Give Back Days and initiatives.