Finance Assistant

Dalkia; Glasgow; On-site; GBP 25,000 - 30,000; Full time

Job summary

Dalkia UK is hiring a full-time Finance Assistant in Glasgow to support their finance team with invoicing, cash management, and financial reporting. The role offers opportunities for professional growth and is part of a committed approach towards achieving a Net Zero UK. The ideal candidate will be detail-oriented, proactive in resolving issues, and possess relevant qualifications and experience.

Benefits

Full induction and training

25 days holiday

Birthday holiday

Pension

Enhanced maternity and paternity pay

Qualifications

• Experience in a finance/commercial role required.
• Ability to integrate within a changing environment.
• Admin duties experience in Facilities Management preferred.

Responsibilities

• Raise sales invoices and maintain deductions trackers.
• Cash management and resolving purchase invoice queries.
• Maintain P&L information and assist with financial reporting.

Skills

Customer care qualities

Self-motivated

Communication skills

Planning and time management

Knowledge of Financial systems

Education

GCSE passes in Maths and English

Part Qualified in AAT or similar

Tools

MS Word

MS Excel

MS Access

Job description

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At Dalkia UK, we are dedicated to delivering innovative technical solutions to create a better society and contribute to a Net Zero UK. With a team of 4,000 experts and advisors, we partner with clients and communities on some of the country’s most exciting and challenging projects. Our expertise spans energy, engineering, facilities management, and specialist services, all driven by our core values of People First, Better Together, Trusted Partners, and Taking Responsibility.

Dalkia UK have a great opportunity for a full time, permanent Finance Assistant to be part of our high-performance finance team to achieve deadlines and targets.

Responsibilities

· Raise sales invoices in the required format in a timely manner.

· Raise & maintain deductions trackers with accurate accrual data.

· Running work in progress reports and having meetings with the operational teams to ensure that allocations are correct, controlling the WIP build up and chasing the required documentation to bill the clients as promptly as possible.

· Cash management and chasing debt.

· Support the team resolving purchase invoice queries, managing GRN processes.

· Support liaising with suppliers & subcontractors to resolve invoicing queries.

· Maintain accurate P&L information for individual contracts and contract data on the commercial system.

· Implement and provide contract data as required by the Commercial Managers.

· All financial data is to be conducted in reference to DALKIA’s month-end dates.

· To assist with the control of all financial and commercial aspects of the associated contracts in conjunction with the Commercial/Contract Manager.

· To assist in the production of supporting financial information for the administration of additional works and project works.

· To maintain and update both manual and computer records relating to areas for which DALKIA are responsible for example credit notes & audit trails of authorisation.

· To prepare and issue predefined reports and documentation, which form part of the contract, including customer’s internal and external reports.

· To assist the Managers in the preparation and collation of their monthly reports.

· To administer and ensure all relevant quality management, ensuring documentation is maintained & amendments incorporated and adhered to as required.

· To undertake office duties for your required contracts, correspondence and filing.

· Updating of electronic records, purchase ordering and administration in relation to subcontractors.

· Support in delivery of valuations and presentation of results within deadlines.

· To enable full audible trails with, for example but not limited to, sales invoices, timesheets, material orders and delivery notes.

· Undertake any other reasonable duty as directed by your line manager.

Requirements:

· Excellent customer care qualities.

· Self-motivated with good communication skills, demonstrate effective planning and time management.

· Demonstrate the ability to integrate within a changing environment and take ownership and responsibility.

· Experience of working in a finance/commercial role.

· Good working knowledge of MS Word, Excel, Access.

· Ability to interface with people including customers, suppliers & employees at all levels.

· GCSE (or ‘0’ Level equivalent) passes in Maths and English or recognised equivalent.

· Good knowledge of Health and Safety in the workplace.

· Knowledge of Financial systems.

· Experience in a similar role.

· A general understanding of Total Facilities Management.

· Experience of administration duties within Facilities Management contract environment.

· Part Qualified in AAT or similar.

• Full induction and training
• 25 days holiday
• Birthday holiday
• Pension
• Enhanced maternity and paternity pay

This role is subject to an Enhanced DBS check, the cost of which will be funded by the Company. Applicants who are shortlisted will be required to complete an application form prior to interview.

We’re committed to treating all our job applicants fairly and with respect. If you need adjustments, we’re happy to discuss that with you. Please contact our talent acquisition team in confidence.