Finance Assistant

Wordsmith AI Ltd; City of Edinburgh; On-site; GBP 28,000 - 36,000; Full time

Job summary

Wordsmith, based in Edinburgh, is seeking a Finance Assistant to keep cash, invoicing, collections, payables and expenses running and to automate as much as possible.

You will join a small team, work closely with founders, and help shape finance processes as the company scales, with the opportunity to influence the ERP implementation and daily financial operations.

Responsibilities

• Complete daily cash reconciliation across our accounts
• Set up customer contracts in our ERP (Rillet) and issue invoices
• Chase accounts receivable to keep debtor days down
• Own all accounts payable activity, including uploading bills and creating payment runs
• Help with month end balance sheet reconciliations
• Help administer our travel and expense system
• Pick up other finance tasks as they come up - in a small team, that's part of the job

Job description

Finance Assistant

Edinburgh

Wordsmith

Wordsmith is building the legal operations platform for in-house teams, and we're growing fast.

We believe in-house legal is becoming one of the most important functions in the AI era. Every business is moving faster, but legal work is still too often scattered across inboxes, chats, documents and disconnected systems.
Wordsmith brings that work into one system. Requests come in from across the business, AI agents handle the routine, lawyers stay in control where judgment matters, and every step is captured as work happens.
We're built for in-house legal, not law firms. Our goal is to help legal teams move faster, reduce unnecessary external counsel spend, and become a function the business can run with.
More than 500 companies use Wordsmith. We've raised over $80m from leading investors, and we're building one of the defining companies in legal AI - from our office in Edinburgh.

Why this role is different

You won't be joining a big, process-heavy finance function. You'll be one of the first Finance hires, working on a brand new, AI-native ERP system (Rillet) with the freedom to actually improve how things are done - not just keep the lights on.

If you want real exposure to the business, a seat close to the founders and leadership team, and the chance to shape processes rather than inherit them, this is that seat.

The Role

As Finance Assistant, you'll own the day-to-day mechanics that keep Wordsmith's finances running - cash, invoicing, collections, payables and expenses - and you'll have the tools and the licence to automate as much of it as possible.

What you'll do

• Complete daily cash reconciliation across our accounts

• Set up customer contracts in our ERP (Rillet) and issue invoices

• Chase accounts receivable to keep debtor days down

• Own all accounts payable activity, including uploading bills and creating payment runs

• Help with month end balance sheet reconciliations

• Help administer our travel and expense system

• Pick up other finance tasks as they come up - in a small team, that's part of the job

Who you might be

We're not looking for someone who