Finance Apprentice

QA; Bathgate; On-site; GBP 11,000 - 17,000; Full time

Benefits offered by this job

Onsite parking

Gym facilities

Job summary

Johnston Fuels in Bathgate is offering a Finance Apprentice role within a growing family business. You will join the Finance team at head office on a full-time basis, learning and supporting day-to-day accounts payable processes across multiple group companies.

You’ll become proficient in Fuelsoft, Laserfiche, Dreamtec and Microsoft Office, handling invoices, payments, reconciliations and data maintenance. The role includes training and career progression within a supportive environment.

Qualifications

• Good communication skills, both internally and externally.
• Adaptable, conscientious and enthusiastic with excellent attention to detail.
• Positive and motivated personality.
• Ability to pick up, understand and follow processes quickly.
• Ability to work independently and as part of a team.
• Be able to multi-task and prioritise workload.

Responsibilities

• Act as the first point of contact for internal and external stakeholders, professionally managing incoming telephone calls, handling initial enquiries, resolving queries where possible, and directing calls to the appropriate finance team member when required.
• Become a systems expert in Fuelsoft, Laserfiche, and Microsoft Office applications including Outlook, Excel and Word, ensuring all invoices, credits and supplier transactions are accurately processed and maintained across multiple group companies.
• Support a high-volume Accounts Payable function, utilising Laserfiche for automated purchase invoice processing, ensuring invoices are correctly entered, authorised, matched and processed while investigating and resolving discrepancies.
• Utilise collaborative technology including Microsoft Outlook and other communication tools to work closely with internal stakeholders, external suppliers and colleagues, resolving queries efficiently and maintaining strong working relationships.
• Manage daily purchase ledger and cashbook transactions through Fuelsoft, including payment processing, supplier statement reconciliations and the preparation of monthly BACS payment runs.
• Maintain the integrity of supplier and customer data by setting up new accounts, updating contact information, managing account allocations and carrying out general housekeeping of the purchase ledger.
• Utilise Fuelsoft and Dreamtec to support finance operations, processing employee credit card transactions, managing fleet-related financial information and ensuring accurate record keeping across business systems.
• Manage finance activities including handling incoming and outgoing mail, responding to telephone and email enquiries through Microsoft Outlook, processing card payments and scanning documentation into Laserfiche.
• Work closely with the Finance team to support continuous improvement projects, identify more efficient ways of working, leverage system capabilities and provide ad hoc business support to help evolve the Accounts Payable function.

Skills

Good communication

Detail oriented

Adaptable

Enthusiastic

Multi-tasking

Independent worker

Education

SCQF Level 6

Tools

Fuelsoft

Laserfiche

Microsoft Office

Dreamtec

Job description

We have an exciting opportunity to join a growing family business, Johnston Fuels, with 18 limited companies within the group. We have been delivering fuel since 1965 with a focus on exceptional customer service.

We are recruiting a Finance Apprentice to join the growing Finance team based at our Head Office in Bathgate on a full time basis.

Responsibilities:

• Act as the first point of contact for internal and external stakeholders, professionally managing incoming telephone calls, handling initial enquiries, resolving queries where possible, and directing calls to the appropriate finance team member when required.

• Become a systems expert in Fuelsoft, Laserfiche, and Microsoft Office applications including Outlook, Excel and Word, ensuring all invoices, credits and supplier transactions are accurately processed and maintained across multiple group companies.

• Support a high-volume Accounts Payable function, utilising Laserfiche for automated purchase invoice processing, ensuring invoices are correctly entered, authorised, matched and processed while investigating and resolving discrepancies.

• Utilise collaborative technology including Microsoft Outlook and other communication tools to work closely with internal stakeholders, external suppliers and colleagues, resolving queries efficiently and maintaining strong working relationships.

• Manage daily purchase ledger and cashbook transactions through Fuelsoft, including payment processing, supplier statement reconciliations and the preparation of monthly BACS payment runs.

• Maintain the integrity of supplier and customer data by setting up new accounts, updating contact information, managing account allocations and carrying out general housekeeping of the purchase ledger.

• Utilise Fuelsoft and Dreamtec to support finance operations, processing employee credit card transactions, managing fleet-related financial information and ensuring accurate record keeping across business systems.

• Manage finance activities including handling incoming and outgoing mail, responding to telephone and email enquiries through Microsoft Outlook, processing card payments and scanning documentation into Laserfiche.

• Work closely with the Finance team to support continuous improvement projects, identify more efficient ways of working, leverage system capabilities and provide ad hoc business support to help evolve the Accounts Payable function.

To be considered for the role you must have:

• Good communication skills, both internally and externally.

• Must be adaptable, conscientious and enthusiastic with an excellent attention to detail.

• Positive and motivated personality.

• Ability to pick up, understand and follow processes quickly.

• Ability to work independently and as part of a team.

• Be able to multi-task and prioritise workload.

Benefits:

• 28 days holidays.

• Salary sacrifice pension (age dependant).

• Free on site parking.

• Onsite gym.

Hours of work:

37.5 hours per week, 8.30am to 5pm with an hour for lunch

Future prospects:

90% of QA apprentices secure permanent employment after completing: this is 20% higher than the national average.

Important information:

This vocational apprenticeship comprehensively supports your specific job role with this particular employer. Throughout your learning journey, you are fully supported by your dedicated QA skills coach and your mentor at work. They ensure you settle in, help you develop all the skills you need to be successful in your job role and pass your assessments, and can provide one to one support.

Starting with insights into your current potential, they plan your growth in a programmatic way, close skills gaps with immersive training and ensure what you learn is applicable to what you do. They talk you through the specifics on the qualifications you gain and how they align in particular to your day to day role.

On completion, as well as the valuable work experience you have gained, you get a nationally recognised qualification at SCQF Level 6.