Finance Apprentice — Join a Dynamic Accounts Payable Team

QA; Bathgate; On-site; GBP 11,000 - 17,000; Full time

Benefits offered by this job

Onsite parking

Gym facilities

Job summary

Johnston Fuels in Bathgate is offering a Finance Apprentice role within a growing family business. You will join the Finance team at head office on a full-time basis, learning and supporting day-to-day accounts payable processes across multiple group companies.

You’ll become proficient in Fuelsoft, Laserfiche, Dreamtec and Microsoft Office, handling invoices, payments, reconciliations and data maintenance. The role includes training and career progression within a supportive environment.

Qualifications

• Good communication skills, both internally and externally.
• Adaptable, conscientious and enthusiastic with excellent attention to detail.
• Positive and motivated personality.
• Ability to pick up, understand and follow processes quickly.
• Ability to work independently and as part of a team.
• Be able to multi-task and prioritise workload.

Responsibilities

• Act as the first point of contact for internal and external stakeholders, professionally managing incoming telephone calls, handling initial enquiries, resolving queries where possible, and directing calls to the appropriate finance team member when required.
• Become a systems expert in Fuelsoft, Laserfiche, and Microsoft Office applications including Outlook, Excel and Word, ensuring all invoices, credits and supplier transactions are accurately processed and maintained across multiple group companies.
• Support a high-volume Accounts Payable function, utilising Laserfiche for automated purchase invoice processing, ensuring invoices are correctly entered, authorised, matched and processed while investigating and resolving discrepancies.
• Utilise collaborative technology including Microsoft Outlook and other communication tools to work closely with internal stakeholders, external suppliers and colleagues, resolving queries efficiently and maintaining strong working relationships.
• Manage daily purchase ledger and cashbook transactions through Fuelsoft, including payment processing, supplier statement reconciliations and the preparation of monthly BACS payment runs.
• Maintain the integrity of supplier and customer data by setting up new accounts, updating contact information, managing account allocations and carrying out general housekeeping of the purchase ledger.
• Utilise Fuelsoft and Dreamtec to support finance operations, processing employee credit card transactions, managing fleet-related financial information and ensuring accurate record keeping across business systems.
• Manage finance activities including handling incoming and outgoing mail, responding to telephone and email enquiries through Microsoft Outlook, processing card payments and scanning documentation into Laserfiche.
• Work closely with the Finance team to support continuous improvement projects, identify more efficient ways of working, leverage system capabilities and provide ad hoc business support to help evolve the Accounts Payable function.

Skills

Good communication

Detail oriented

Adaptable

Enthusiastic

Multi-tasking

Independent worker

Education

SCQF Level 6

Tools

Fuelsoft

Laserfiche

Microsoft Office

Dreamtec

Job description

Johnston Fuels in Bathgate is offering a Finance Apprentice role within a growing family business. You will join the Finance team at head office on a full-time basis, learning and supporting day-to-day accounts payable processes across multiple group companies.

You’ll become proficient in Fuelsoft, Laserfiche, Dreamtec and Microsoft Office, handling invoices, payments, reconciliations and data maintenance. The role includes training and career progression within a supportive environment.