Finance and Reception Administrator – Part Time

Hertsmere Jewish Primary School; East Ham; On-site; GBP 9,000 - 12,000; Part time

Job summary

Hertsmere Jewish Primary School in London is seeking a reliable Finance and Reception Administrator to join our admin team. The role combines front-of-house duties with light financial admin, including payments and lunch admin, with strong customer service for parents and staff.

The successful candidate will handle calls and emails, maintain records, and support colleagues across the school. A can-do attitude and discretion are essential.

Qualifications

• Experience handling front-of-house duties and greeting visitors and staff.
• Comfortable handling calls, emails and basic finance tasks with discretion.
• Proficiency in Word/Outlook/Excel; training on Arbor available.

Responsibilities

• Provide reception and front-of-house cover for parents, pupils and visitors.
• Answer telephone calls and general enquiries, liaise with parents by phone and email.
• Follow up outstanding payments, including school lunches and community contributions.
• Support administration of school trips and after-school clubs.
• Carry out routine financial administration and process payments.
• Type correspondence, send emails, photocopy, laminate and file records.
• Assist with school lunch administration and general office support.
• Provide occasional cover for lunchtime duties as required.

Skills

Reception & front-of-house

Communication with parents

Microsoft Word

Outlook

Excel

Arbor (school software)

Tools

Arbor

Job description

Hertsmere Jewish Primary School is seeking to appoint a reliable, organised and enthusiastic Finance and Reception Administrator to join our friendly and hard-working administration team.

This is a varied, hands-on role with a strong reception and front-of-house focus. As one of the first points of contact for parents, pupils, visitors and staff, the successful candidate will need to be confident and approachable, with a professional manner both in person and on the telephone.

Alongside reception duties, the role will involve general administrative tasks including typing, sending emails, photocopying, laminating, maintaining records and helping with the day-to‑day organisation of the school office. There will also be some routine financial administration, including processing and following up payments.

A clear, confident telephone manner is essential. The successful candidate must be comfortable contacting parents by telephone/email, including following up outstanding payments for school lunches, trips and School Community Contributions.

We are looking for someone with a positive, can‑do attitude who is flexible, practical and happy to turn their hand to whatever needs doing. They should be a strong team player, willing to support colleagues across the school when required. Confident communication with parents, accuracy and discretion are essential.

Typical duties will include:

• Providing reception and front‑of‑house cover, welcoming parents, pupils and visitors

• Answering telephone calls and dealing with general enquiries

• Liaising with parents by telephone and email

• Following up outstanding payments, including school lunch payments and School Community Contributions

• Supporting the administration of school trips and after‑school clubs

• Carrying out routine financial administration and processing payments

• Typing correspondence and sending emails

• Photocopying, laminating, filing and maintaining school records

• Assisting with school lunch administration

• Providing general administrative support to colleagues and helping with the smooth day‑to‑day running of the school office

• Providing occasional cover for lunchtime duties when required

A good working knowledge of Microsoft Word, Outlook and Excel is essential. Experience of Arbor would be an advantage, although training will be provided.

The role is for 1.5 days per week, term time only, working:

Thursday: 8.00am-4.00pm with a 30 minute unpaid lunch break
Friday: 8.00am-1.00pm