Finance and Office Assistant

Aramark UK; Leeds; On-site; GBP 27,000 - 29,000; Full time

Benefits offered by this job

Competitive salary £27,000-£29,000

Generous annual leave

Life assurance and pension scheme

Benefits app

In-house events and culinary team

Job summary

Aramark UK in Leeds is seeking an Office & Finance Assistant to manage reception, office operations and provide finance support. You will be the first point of contact for clients and colleagues, coordinating facilities, post, and supplier relationships while supporting month-end activities.

The role offers study support for the right candidate, exposure across finance areas, and potential to develop a career within finance in a proactive, organised environment.

Qualifications

• Experience in office administration and front-of-house is desirable.
• Strong organisational skills and attention to detail.
• Proactive and adaptable with a genuine interest in developing a career in finance.
• Study support is available for the right candidate, alongside exposure across finance areas.
• Excellent communication and interpersonal skills.

Responsibilities

• Act as the first point of contact for visitors and clients, delivering a professional and welcoming front-of-house experience.
• Manage incoming calls, shared inboxes, and general correspondence for the Leeds office.
• Handle incoming and outgoing post, courier deliveries, and internal distribution.
• Support the day-to-day running of the office, ensuring a safe, organised working environment.
• Manage office supplies, equipment, and supplier relationships, maintaining stock levels.
• Liaise with building management and external providers on maintenance and facilities.
• Coordinate meeting room bookings and support meeting setup as required.
• Provide finance support including invoice processing, coding, tracking, and maintaining accurate records.
• Assist with financial processes such as journals, reconciliations, payments, and supporting month-end activities.
• Support wider finance operations, including accounts receivable, audit preparation, and ad hoc tasks across finance teams.

Skills

Office administration

Customer service

Microsoft Office

Communication skills

Tools

Microsoft Word

Excel

Outlook

Job description

We are seeking a highly organised and proactive Office & Finance Assistant to join our team in Leeds. This role will assume responsibility for the existing reception and office management function and is critical to ensuring the smooth day‑to‑day running of the office, while also providing essential support to the finance team.

You will act as a first point of contact for clients and colleagues, alongside managing office operations, facilities, and a range of finance support activities. This is an ideal role for someone who is proactive, adaptable, and highly organised, with a genuine interest in developing a career in finance. Study support is available for the right candidate, alongside opportunities to gain exposure across multiple areas of the finance function.

What's in it for you:

• Competitive salary of £27,000-£29,000 dependant on experience
• Generous annual leave that increases in line with service, with the opportunity to buy extra
• Life assurance and pension scheme
• Benefits app: access to 100s of discounts, free mortgage advice, cycle to work scheme, health cash plans, online GP appointments, and our Employee Assistance Programme
• FOOD! Opportunities to attend in-house events and try the culinary genius of our teams (we are a food business after all!)

Job Responsibilities

• Act as the first point of contact for visitors and clients, delivering a professional and welcoming front-of-house experience.
• Manage incoming calls, shared inboxes, and general correspondence for the Leeds office.
• Handle incoming and outgoing post, courier deliveries, and internal distribution efficiently.
• Support the day-to-day running of the office, ensuring a safe, organised, and effective working environment.
• Manage office supplies, equipment, and supplier relationships, maintaining appropriate stock levels.
• Liaise with building management and external providers on maintenance, facilities, and repairs.
• Coordinate meeting room bookings and support meeting setup as required.
• Provide finance support including invoice processing, coding, tracking, and maintaining accurate records.
• Assist with financial processes such as journals, reconciliations, payments, and supporting month-end activities.
• Support wider finance operations, including accounts receivable, audit preparation, and ad hoc tasks across finance teams.

Key Requirements:

• Professional, approachable, and customer focused, with the confidence to act as a first point of contact for colleagues and visitors.
• Highly organised and proactive, with the ability to manage multiple priorities and take ownership of tasks.
• Strong attention to detail, with a willingness to learn and develop new skills.
• Good communication and interpersonal skills, with the ability to work effectively with a wide range of stakeholders.
• Comfortable using Microsoft Office applications, particularly Word, Excel, and Outlook.
• Able to work independently while also contributing positively as part of a wider team.
• Flexible and adaptable, with a positive attitude to change and new responsibilities.
• A genuine interest in pursuing a career in finance and developing professionally over time.

About Aramark

If you are applying for this role and you already work for Aramark, you must notify your line manager before submitting your application.

At Aramark UK, we are committed to creating a diverse and inclusive workplace where everyone is valued and empowered to thrive. As a proud Disability Confident and Forces Friendly employer, we actively encourage applications from individuals of all abilities and are dedicated to supporting employees with disabilities throughout their career journey.

We ensure our recruitment process is accessible, and reasonable adjustments are available at every stage, from application to interview and employment. If you require any accommodations or have any questions, please reach out to our recruitment team – [e-mail]

All applications will be treated in the strictest confidence.