Finance and Admin Assistant

Venture Recruitment Partners; Southampton; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading engineering business seeks a dedicated Finance and Admin Assistant to join their friendly finance team. This role is key in managing accounts payable and receivable, facilities, and offering executive support. The company promotes career development and offers flexible working arrangements, along with competitive holiday benefits.

Benefits

25 days holiday + bank holidays

Regular career development opportunities

Qualifications

• 1-2 years experience in a similar role.
• AAT qualification preferred or someone studying.
• Competent in Excel and accounting software.

Responsibilities

• Manage accounts payable and receivable processes.
• Assist with facilities management and executive support.
• Perform bank reconciliations and project cost allocations.

Skills

Accounting software knowledge

Excel

Good knowledge of VAT rules

Education

AAT qualified or part-qualified

Tools

Xero

MS Office

Job description

Venture Recruitment Partners is working exclusively with a local engineering business in its search for a permanent Finance and Admin Assistant.

The ideal candidate will have 1-2 years of experience in a similar role or be studying/qualified in AAT.

Working on either a 4 or 5-day work week, this role offers flexibility in start time and potential for a hybrid down the line. Other benefits include 25 days holiday + bank holidays and being part of a friendly finance team renowned for regular career development opportunities.

This job will liaise closely with the Finance Director and key responsibilities will include:

• Full responsibility for the accounts payable process – validating invoices and correctly posting in Xero, obtaining budget holder invoice approval, reconciling supplier statements, setting up payment runs, responding promptly to internal and external queries
• Responsibility for the accounts receivable process – generating & seeking approval for customer invoices, first line credit control (chasing customer payments)
• Assist with facilities management (e.g. coordinate with the contractor for cleaning/waste removal, security, ordering provisions, equipment, stationary etc.)
• Assist the team when there are visitors to the office (e.g. room set up, coordinating catering)
• Executive support including travel booking for the senior management, sales team and field engineers
• Answer the main telephone, and provide administrative support to the team as required
• Working with the supply chain team to ensure that stock and stock movements are properly accounted for in the Unleashed inventory management software
• Bank reconciliations and end of month balance sheet reconciliations
• Accurately post all project related expenses and co-ordinate with the Projects team to ensure all project costs are correctly allocated and recorded. Liaise with the Projects team to collate financial forecasts
• Depending on experience, calculation and positing of accruals and prepayments, submitting VAT returns

Key Skills & Expereince:

• Qualified or part-qualified AAT preferable – will consider QBE
• Good accounting software knowledge and experience – Xero preferred
• Must be a competent Excel user and proficient in other MS Office products
• Good knowledge of VAT rules preferable
• Any knowledge of facilities management, human resources or other company support roles will be well regarded but not essential

If this sounds of interest, please apply here or get in contact via [e-mail]

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