Finance Administrator

Exsif; York and North Yorkshire; On-site; GBP 24,000 - 36,000; Full time

Job summary

Exsif is seeking a Finance Administrator to support day-to-day administrative operations across multiple European and Middle Eastern entities, focusing on accounts payable, expense management, cash funding, and bookkeeping. The role requires meticulous attention to detail and coordination across bank accounts and jurisdictions.

Key responsibilities include processing invoices, supporting collections, reviewing expense reports, and coordinating funding for European Imprest accounts.

Qualifications

• Experience with bookkeeping and accounting principles.
• Strong attention to detail and ability to handle confidential information.
• Proficient in Microsoft Excel and financial tracking tools.
• Experience with expense management systems (e.g., Expensify) is beneficial.
• Experience in international organizations would be beneficial.
• Ability to manage multiple deadlines across jurisdictions.

Responsibilities

• Process invoices for regional offices ensuring timely payment and compliance with procedures.
• Support Accounts Payable and Collections activities including invoice tracking and documentation.
• Review Expensify expense reports for accuracy and policy compliance with manager sign-off.
• Approve expense claims and reimbursements for the German office.
• Request monthly funding for European office Imprest bank accounts.
• Maintain records to support audits, reconciliations, and financial reporting.

Skills

Accounts Payable

Bookkeeping

Expense Management

Cash Administration

Excel

Data Analysis

Education

AAT or equivalent qualification

Tools

Accounting software

Microsoft Excel

Job description

EXSIFAs a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.PrJob SummaryThe Finance Administrator supports day-to-day administrative operations across multiple European and Middle Eastern entities, with a primary focus on accounts payable, expense management, cash funding, and bookkeeping support. This position requires strong attention to detail, comfort working across multiple bank accounts and jurisdictions, and close collaboration with Finance, external advisors, and service providers.Key ResponsibilitiesAccounts Payable, Bookkeeping & Cash AdministrationProcess invoices for all regional offices, ensuring timely payment and compliance with approval and accounting procedures.Support Accounts Payable and Collections activities, including invoice tracking, documentation support, and coordination with Finance.Review Expensify expense reports for accuracy and policy compliance, providing final approval after manager sign-off.Approve expense claims and process reimbursements for German office.Request monthly funding for European office Imprest bank accounts.Maintain accurate records to support audits, reconciliations, and financial reporting.Handle Client & Vendor queriesOffice & Administrative OperationsManage office, vehicle, and equipment insurance records and H&S policies across locations, including renewals and documentation.Track and report on company car costs.Maintain office lease records and key contractual dates.Support the company vendor vetting / new supplier process for fraud prevention (TRS-100 process).Tax & Compliance SupportArrange UK quarterly Corporation Tax advance payments based on amounts advised by PwC.QualificationsAAT or equivalent qualifications in Finance, Business Administration, or a related field, or equivalent practical experience.Experience working in an international organization would be beneficial.Strong experience working with bookkeeping and accounting principles, expense management systems, bank accounts, cash funding processes.High attention to detail with the ability to manage multiple deadlines and jurisdictions simultaneously.Proficient in Microsoft Suite, Financial tracking Excel spreadsheets, accounting software and databasesAbility to manipulate and organise large amounts of dataProfessional discretion and ability to handle confidential information.Excellent communication skills, organisational skills and attention to detail.Language skills advantageousFollowing receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.