Finance administrator

nmc; Greater London; On-site; GBP 28,000 - 30,000; Full time

Job summary

NMC in London is seeking a Legal Support Finance Administrator to join the Case Preparation and Presentation Team. You will manage invoices, purchase orders and reimbursements, ensuring timeliness and accuracy in line with policy.

The role requires strong attention to detail, experience in accounts payable and proficiency with MS Excel/Outlook, and effective communication with colleagues and suppliers to maintain high financial governance.

Qualifications

• Previous experience in finance admin, accounts payable, invoicing or similar administrative role.
• Strong attention to detail and ability to manage multiple priorities while meeting deadlines.
• Experience working with financial systems, purchase orders and invoice processing.
• Good working knowledge of Microsoft Excel and Outlook.
• Excellent communication skills with colleagues, suppliers and stakeholders.
• Ability to handle sensitive and confidential information and support wider team activities.

Responsibilities

• Managing invoicing for the Case Preparation and Presentation Team and ensuring payments are processed in line with policy.
• Raising purchase orders and requisitions, including bulk purchase orders for regular suppliers.
• Maintaining accurate expenditure records and supporting monthly and quarterly financial reporting.
• Acting as the first point of contact for finance-related queries from colleagues and suppliers.
• Reviewing and processing witness expense claims in line with reimbursement policies.
• To be able to managing the invoice inbox
• Liaising with internal teams, suppliers and finance colleagues to resolve payment and account queries.
• Supporting wider Legal Support Team activities and providing cover for colleagues when required.

Skills

Invoicing

Accounts payable

Communication

Problem solving

Attention to detail

Confidential handling

Team collaboration

Customer service

Tools

Excel

Outlook

Job description

About the team and what we do

The Case Preparation and Presentation Team plays a critical role in supporting the NMC's Fitness to Practise processes. We work closely with legal representatives, barristers, case management teams, witnesses, suppliers and finance colleagues to ensure cases progress efficiently and effectively.

Our team provides essential operational and administrative support that enables hearings and investigations to run smoothly. From managing legal expenditure and supplier payments to preparing hearing documentation and coordinating with external counsel, we help ensure that regulatory casework is delivered to the highest standards.

Your role and impact

As a Legal Support Finance Administrator, you will be at the heart of the team's financial administration processes, ensuring invoices, purchase orders and reimbursements are managed accurately and within agreed timescales.

Your responsibilities will include:

• Managing invoicing for the Case Preparation and Presentation Team and ensuring payments are processed in line with policy.
• Raising purchase orders and requisitions, including bulk purchase orders for regular suppliers.
• Maintaining accurate expenditure records and supporting monthly and quarterly financial reporting.
• Acting as the first point of contact for finance-related queries from colleagues and suppliers.
• Reviewing and processing witness expense claims in line with reimbursement policies.
• To be able to managing the invoice inbox
• Liaising with internal teams, suppliers and finance colleagues to resolve payment and account queries.
• Supporting wider Legal Support Team activities and providing cover for colleagues when required.

This role is vital in ensuring financial processes are compliant, efficient and well-managed, helping the team deliver its work effectively while maintaining strong financial governance.

What you’ll bring

We're looking for someone who is organised, proactive and committed to delivering a high-quality service.

You’ll bring:

• Previous experience in a finance administration, accounts payable, invoicing or similar administrative role.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Confidence working with financial systems, purchase orders and invoice processing.
• Good working knowledge of Microsoft Excel and Outlook.
• Excellent communication skills, with the ability to build positive relationships with colleagues, suppliers and stakeholders.
• Strong problem-solving skills and confidence in resolving financial and administrative queries.
• The ability to handle sensitive and confidential information appropriately.
• A collaborative approach and willingness to support colleagues across the wider team.
• A commitment to delivering excellent customer service and maintaining high standards of accuracy.

Salary Details:£28,222-£30,023 per annumLondon

Please note that this role requires you to review and work with sensitive and distressing material relating to fitness to practice cases and you will be given the appropriate support to deal with this material.