Finance administrator

NURSING AND MIDWIFERY COUNCIL; Greater London; Hybrid; GBP 28,000 - 30,000; Full time

Benefits offered by this job

30 days annual leave

Enhanced Pension Contributions

Life Insurance

Hybrid working

Maternity and Paternity Leave

Employee Assistance Programme

Cycle to Work Scheme

Perkbox membership

Subsidised restaurant

Season ticket loans

Job summary

Nursing and Midwifery Council (NMC) is seeking a Finance Administrator in London. The role focuses on end-to-end financial administration, including invoices, purchase orders and reimbursements, within the Case Preparation and Presentation Team to support hearings and regulatory work.

Hybrid working is offered, with two office days per week and remote work the rest of the time. The role requires handling sensitive case material with appropriate support provided.

Qualifications

• Previous experience in a finance administration, accounts payable, invoicing or similar administrative role.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Confidence working with financial systems, purchase orders and invoice processing.
• Good working knowledge of Microsoft Excel and Outlook.
• Excellent communication skills, with the ability to build positive relationships with colleagues, suppliers and stakeholders.
• Strong problem-solving skills and confidence in resolving financial and administrative queries.
• The ability to handle sensitive and confidential information appropriately.
• A collaborative approach and willingness to support colleagues across the wider team.
• A commitment to delivering excellent customer service and maintaining high standards of accuracy.

Responsibilities

• Managing invoicing for the Case Preparation and Presentation Team and ensuring payments are processed in line with policy.
• Raising purchase orders and requisitions, including bulk purchase orders for regular suppliers.
• Maintaining accurate expenditure records and supporting monthly and quarterly financial reporting.
• Acting as the first point of contact for finance-related queries from colleagues and suppliers.
• Reviewing and processing witness expense claims in line with reimbursement policies.
• To be able to managing the invoice inbox
• Liaising with internal teams, suppliers and finance colleagues to resolve payment and account queries.
• Supporting wider Legal Support Team activities and providing cover for colleagues when required.

Skills

Invoicing

Accounts payable

Financial systems

Excel

Communication

Attention to detail

Confidential information handling

Team collaboration

Tools

Microsoft Excel

Outlook

Job description

Finance administrator

Our vision is for safe and effective nursing and midwifery practice across the four countries of the UK – regulated and supported by the NMC – a fit for the future organisation, with fairness and equity at the heart of everything we do.

Our role is to protect the public and maintain confidence in the nursing and midwifery professions. As the largest independent regulator in Europe of more than 860,000 nursing and midwifery professionals, we have a crucial role in making this a reality.

We do this by setting and promoting high education and professional standards for all future and registered nurses and midwives in the UK and nursing associates in England.

We also ensure every nurse, midwife and nursing associate on our Register meets clear standards of conduct and practice which protects the public and the reputation of our professions.

We have a duty to investigate concerns and to take steps to protect the public in the relatively rare instances where we need to limit or restrict a nurse, midwife or nursing associate’s right to practise.

We are building a new NMC with integrity, fairness, respect, equity and effectiveness at its core.

We are determined to improve and modernise our culture and ways of working. This will ensure that the public and professionals feel confident in our work.

About the team and what we do

The Case Preparation and Presentation Team plays a critical role in supporting the NMC's Fitness to Practise processes. We work closely with legal representatives, barristers, case management teams, witnesses, suppliers and finance colleagues to ensure cases progress efficiently and effectively.

Our team provides essential operational and administrative support that enables hearings and investigations to run smoothly. From managing legal expenditure and supplier payments to preparing hearing documentation and coordinating with external counsel, we help ensure that regulatory casework is delivered to the highest standards.

Your role and impact

As a Legal Support Finance Administrator, you will be at the heart of the team's financial administration processes, ensuring invoices, purchase orders and reimbursements are managed accurately and within agreed timescales.

Your responsibilities will include:

• Managing invoicing for the Case Preparation and Presentation Team and ensuring payments are processed in line with policy.
• Raising purchase orders and requisitions, including bulk purchase orders for regular suppliers.
• Maintaining accurate expenditure records and supporting monthly and quarterly financial reporting.
• Acting as the first point of contact for finance-related queries from colleagues and suppliers.
• Reviewing and processing witness expense claims in line with reimbursement policies.
• To be able to managing the invoice inbox
• Liaising with internal teams, suppliers and finance colleagues to resolve payment and account queries.
• Supporting wider Legal Support Team activities and providing cover for colleagues when required.

This role is vital in ensuring financial processes are compliant, efficient and well-managed, helping the team deliver its work effectively while maintaining strong financial governance.

What you’ll bring

We're looking for someone who is organised, proactive and committed to delivering a high-quality service.

You’ll bring:

• Previous experience in a finance administration, accounts payable, invoicing or similar administrative role.
• Strong attention to detail and the ability to manage multiple priorities while meeting deadlines.
• Confidence working with financial systems, purchase orders and invoice processing.
• Good working knowledge of Microsoft Excel and Outlook.
• Excellent communication skills, with the ability to build positive relationships with colleagues, suppliers and stakeholders.
• Strong problem-solving skills and confidence in resolving financial and administrative queries.
• The ability to handle sensitive and confidential information appropriately.
• A collaborative approach and willingness to support colleagues across the wider team.
• A commitment to delivering excellent customer service and maintaining high standards of accuracy.

Salary Details: £28,222-£30,023 per annum

Salary Details:£28,222-£30,023 per annum

London

Please note that this role requires you to review and work with sensitive and distressing material relating to fitness to practice cases and you will be given the appropriate support to deal with this material.

Benefits

• 30 days annual leave
• Enhanced Pension Contributions via our attractive Pension Scheme – with a basic 8% employer contribution as standard which increases up to 14% with optional added Employee Contributions
• Life Insurance – 4 x current salary
• Hybrid working
• Enhanced Maternity and Paternity Leave
• 24 Hours Employee Assistance Programme
• Cycle to Work Scheme
• Perkbox membership
• Subsidised restaurant in our Portland Place office
• Season ticket loans

Additional Information

The role you are applying for is a flexible role, and whilst you will be posted initially to a team, this may require movement between teams as the flow of work dictates. You will of course understand that this flexible approach enables us to provide the best possible service to our registrants and reach the outcomes to our cases quickly and within a reasonable timeframe. This will not change your terms and conditions and will be discussed with you prior to you taking up the post.

Hybrid Working Policy

We are currently working to a policy of office attendance for two days per week with the rest of the time working from home. Before submitting your application, please ensure you are able to commit to working in one of our office locations twice per week. If you are applying for a part-time role, please pro-rata office attendance based on the number of days you would be working.

Our Pay Policy

It is expected that staff new to the NMC will ordinarily be appointed to the bottom of the relevant pay band. However in exceptional circumstances, it may be possible to offer a salary above the bottom of the relevant pay band but we may request proof of current earnings. Please note that we offer an annual review of salaries and adopt a generous progressive pay approach. Further details of which are available on request.

For our internal colleagues, you will be paid in accordance to our internal pay policy.

Reasonable adjustments

We will provide reasonable adjustments to support disabled candidates throughout the recruitment process. Please let us know if you need any additional support to enable you to make an application with us.

Screening and vetting

All of our roles are subject to pre-employment checks. We are in the process of introducing a vetting policy, and it is possible that this role may become subject to DBS and further vetting checks in future.