Finance & Administration Officer

Handpicked Recruitment; Greater London; On-site; GBP 30,000 - 42,000; Full time

Job summary

[undisclosed client] in London is seeking a Finance & Administration Officer to combine office administration with day-to-day accounts support. You will work with manufacturing/ops teams and manage invoicing, reconciliations and VAT prep in a busy fashion group environment.

The role requires hands-on bookkeeping experience, strong Excel and Xero skills, and the ability to handle inquiries and maintain accurate financial records.

Qualifications

• Experience in office coordination, administration, or accounts support.
• Hands-on bookkeeping or accounts administration experience.
• Good working knowledge of Xero is highly desirable.
• Experience using Dext would be advantageous.
• Strong Excel and MS Office skills.
• Confident handling invoices, reconciliations and customer/supplier accounts.

Responsibilities

• Manage day-to-day office administration and act as first point of contact for customers, suppliers and visitors.
• Handle telephone and email enquiries and support internal communications.
• Prepare and process customer orders, quotations and related documents.
• Coordinate deliveries, transport bookings and order amendments across the business.
• Maintain accurate customer, product and order records.
• Raise sales invoices and credit notes and send customer statements.
• Allocate customer receipts and follow up on overdue accounts.
• Process supplier invoices and reconcile accounts.

Skills

Bookkeeping

Administration

Customer service

Attention to detail

Communication

Organisation

Tools

Xero

Dext

Microsoft Excel

Job description

Our client, a multinational £10m turnover fashion group based in London, is looking for an Xero competent Finance & Administration Officer to join their team.

This is a broad, hands-on role combining office administration, customer and order coordination, and day-to-day accounts support. Working closely with the manufacturing, operations and management teams, the successful candidate will play a key role in keeping the office running smoothly while ensuring accurate and timely financial administration.

Key Responsibilities:

• Manage day-to-day office administration and act as a first point of contact for customers, suppliers and visitors
• Manage incoming telephone and email enquiries and support internal communications
• Prepare and process customer orders, quotations and related documentation
• Coordinate deliveries, transport bookings and order amendments across the business
• Maintain accurate customer, product and order records
• Raise sales invoices and credit notes and send customer statements
• Allocate customer receipts and follow up outstanding or overdue accounts
• Process supplier invoices and supporting documentation
• Reconcile supplier accounts and resolve invoice or payment discrepancies
• Complete daily bank and transaction reconciliations
• Maintain accurate cash and financial records
• Assist with monthly payroll administration and annual leave records
• Support VAT preparation, cash-flow monitoring and management reporting
• Maintain product, pricing and operational information across internal systems
• Produce sales and performance information to support management decision-making
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• Provide general administrative support to the Directors and wider management team

Candidate Requirements:

• Previous experience in an office coordination, administration, accounts assistant or similar role
• Hands-on bookkeeping or accounts administration experience
• Good working knowledge of Xero is highly desirable
• Experience using Dext would be advantageous
• Strong Excel and general Microsoft Office skills
• Confident handling invoices, reconciliations and customer/supplier accounts
• Strong organisation and attention to detail
• Excellent communication and customer-service skills
• Able to prioritise effectively and work accurately in a busy environment