Finance & Administration Officer

Villiers High School; Greater London; On-site; GBP 27,000 - 32,000; Full time

Job summary

A leading school in Greater London seeks an Administrative Officer to support the Finance Manager with financial administration and related tasks. The role involves managing school budgets, processing payments, and ensuring proper documentation and compliance with financial regulations. If you are organized, self-motivated, and possess strong communication skills, this position offers an exciting opportunity to contribute to our team and support the school’s continuous improvement efforts.

Benefits

Supportive working environment

Professional development opportunities

Qualifications

• Good knowledge of finance and accounting.
• Computer literate, with ECDL or equivalent.
• Experience in a school environment preferred.

Responsibilities

• Assist in operating and monitoring all school accounts and budgets.
• Complete administrative routines for orders, invoices and payments.
• Prepare statistics and financial information as required.

Skills

Communication

Organisation

Resilience

Analytical skills

Education

GCSE in English & Maths

Job description

Villiers High School is looking to appoint a professional, self-motivated, and organised person to assist the Finance Manager on all aspects of financial administration. The successful candidate will focus on the administration of the school's finance and lettings.

The successful candidate is expected to communicate effectively and be able to start as soon as possible. Good knowledge of finance and accounting, combined with practical experience, is essential.

Salary:(Grade 4-5) NJC £27,996-£31,581 per annum (inclusive of London Weighting and Ealing supplement)

Contract/Hours: 35 hours a week, 52 weeks (would consider part-time or flexible hours for the right candidate)

We offer an exciting opportunity for the right person with a positive, can-do attitude. The successful candidate will need to:

* Be resilient and flexible, and demonstrate an ability to work in a busy environment.

* Be well organised.

* Be punctual and have honest communication skills.

In return, you will receive:

* The support of committed, dedicated and friendly colleagues.

•A school which is reflective and striving for continual improvement.

Disclaimer:

The school reserves the right to close the position early upon receipt of a strong application, so we urge you to apply sooner rather than later if you are interested.

Job Description

Main purpose

•Assisting with all aspects of the development and effective operation of the finance department.

•Assisting with operating and monitoring all school accounts and budgets, ensuring the safe receipt and handling of cash and cashless reconciliation of transactions.

•Completing administrative routines relating to orders, invoices, payment of suppliers, income, maintaining stock and other administrative tasks.

•Undertaking general office and administrative duties as required.

Key responsibilities:

•Establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, and contractors.

•Assist in preparing statistics and management information regarding finance as required by the Line Manager, the Headteacher, Governors, Auditors, Local Authority and the DfE, including end-of-year accounts and the School's Financial Value Standard.

•Assist in maintaining and updating information held on School Databases, in particular those relating to finance including recording expenditure and income, accessing and producing reports for budget holders.

•Process orders, ensuring sufficient funds are available beforehand, receive delivered goods and process invoices.

•Assist staff with placing and following up orders, advising on best value, and providing details of alternative suppliers.

•Process payments following required authorisation and ensure payments are signed by relevant signatories.

•Ensure appropriate leave of record keeping for school credit card transactions.

•Issue petty cash payments, ensuring required receipts and signatories are obtained for all purchases.

•Deal with correspondence promptly and as required, including distribution of invoices received, payment queries, and communications received from suppliers, contractors, and the bank.

•Ensure the safe receipt, handling and banking of monies and cheques.

•Ensure all the returns are delivered on time.

•Assist in organising school trips and maintaining records of income and expenses.

•Assist in transferring data safely when database systems are introduced and/or changed.

•Assist in the setting up and maintaining of archive files and historical data.

•Assist in the collection, entry and extraction of data required to complete statutory returns.

•Ensure all the school contracts/leases information is recorded and updated from time to time.

•Assist with all aspects of payroll administration within the relevant deadlines, including preparation of timesheets, submission of variations and new details, entry of sickness data.

•Assist in maintaining school inventories.

•Ensure that all administrative duties, checks, and documentation are completed to the required level of accuracy including returns and reports.

•Maintain both manual and computerised record and filing systems in line with audit requirements such as the authorised signatories list, invoices, petty cash vouchers, chequebooks.

•Take minutes/notes in meetings as required and circulate associated information.

•Answer incoming and internal switchboard calls, deal with requests and enquiries, and take messages as required.

•Assist in organising the letting of school premises, including dealing with initial enquiries, sending out documentation and contracts, and liaising with staff as appropriate.

•Meet and greet prospective clients, showing facilities in a timely, efficient manner.

•Meet school income generation targets, ensuring good use of site premises outside of school hours.

•Update the lettings calendar and communicate with key staff about future events, ensuring maximum use of premises and minimum clashes.

•Ensure all procedures are followed, pre and post event with the lettings team, especially feedback from clients and safety on site.

•Ensure that all preparations required prior to hosting events are taken in good time, are coordinated and communicated to relevant staff.

•Assist in school emergencies as required, including locating relevant staff, contacting emergency services and completing necessary documentation.

•Keep abreast of developments and changes in fields relevant to the role and communicate to staff as required.

Special conditions of employment:

Because of the nature of the post, candidates are not entitled to withhold information regarding convictions by virtue of the Rehabilitation of Offenders Act 1971 [Exemptions] Order 1975, as amended. Candidates are required to provide details of any convictions on their Application Form and are expected to disclose such information during the Appointment Interview.

Because this post allows substantial access to children, candidates are required to comply with procedures in relation to Police Checks. Prior to taking up the post, the successful candidate will be required to give written permission to the school to ascertain details from the Police regarding any convictions against them and, as appropriate, the nature of such convictions.

Equal opportunities:

The postholder will be expected to carry out all duties in the context of and in compliance with the School’s Equal Opportunities Policies.

Person Specification

Qualifications

A good level of general education, including English & Maths at GCSE level or above

Computer Literate, such as having the ECDL or equivalent

Professional Knowledge and Experience

Knowledge of Behaviour Management and Improvement Strategies.

Successful experience in raising student achievement.

An efficient, organised worker with good ICT Skills.

Knowledge of Safeguarding Protocols and KCSiE

Ability to engage with and analyse data.

Professional Skills

The ability to identify innovative solutions for the whole school business.

The ability to influence staff and students to take positive action and to change habits

A passion for education.

A good experience of working with adolescents, preferably in an educational setting.

A good knowledge of how to work collaboratively with a wide range of students

A good knowledge and understanding of the academic curriculum

A commitment to an ambitious, inclusive and comprehensive education and a relentless focus on improvement.

A good practical understanding of mechanisms for maximising opportunities for the professional development of staff.

The ability to reflect on your own practice and develop and change with experience, and the desire to continue learning.

An ability to support staff in handling change.

The ability to take initiative and manage one's own work and development.

The willingness and ability to work effectively in a team.

High expectations of self and others.

Ambitious, positive, committed, energetic, creative, enthusiastic, hard-working, determined, a clear thinker, assertive and with a good sense of humour

Recruitment Schedule and Other Information

Closing Date for Application

How to Apply

Bring your true self, expertise, and passion to Villiers, where we are continuing to strive to build a school where authentic inclusion and belonging are at its heart. Every one of our staff and students’ identities, backgrounds and diverse experiences makes us who we are – so embrace yours by applying today. We acknowledge our need to address the current underrepresentation of staff from LGBTQ+ communities, those with disabilities, and minority backgrounds.

To apply, please complete the “Support Staff application form”, addressing the details included in the job description and person specification.

We will also need to have supporting statements detailing why you are a good fit for Villiers High School and this role.

Queries & Support

Thank you for your interest in Villiers High School. If you have any queries, require support in submitting your application, or need any adjustments due to a disability or neurodiverse condition, don't hesitate to get in touch with Mr Alam at [e-mail].

Seniority level

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