Finance & Administration Assistant

CY Executive Resourcing; Manchester; On-site; GBP 28,000 - 36,000; Full time

Job summary

CY Executive Resourcing is seeking a highly organised Finance & Administration Assistant to join their client near Manchester city centre. This varied role offers the chance to work closely with the Finance Manager and Financial Controller, supporting both the finance function and broader operations in a fast-paced environment.

With at least 2 years of accounts experience, you will process supplier invoices, assist with CIS returns, maintain ledgers, and provide HR and general admin support.

Qualifications

• At least 2 years' accounts experience.
• Excellent attention to detail and a methodical approach.
• Strong organisational and administrative skills.
• Good communication skills and the ability to manage multiple priorities.
• A proactive attitude and willingness to support a variety of business functions.

Responsibilities

• Process a high volume of supplier invoices using accounting software.
• Obtain authorisation for supplier invoices and maintain accurate purchase ledger records.
• Assist with project costing and updating financial records.
• Check and reconciling ledger balances and supplier statements.
• Support bank payments and completing bank reconciliations.
• Prepare monthly CIS statements and assist with CIS returns.
• Support compliance activities, including company memberships, accreditations and certification requirements.
• Maintain supplier and subcontractor records, including insurance, qualifications and compliance documentation.
• Monitor employee and subcontractor training records and coordinate renewals.
• Provide HR administration support, including onboarding, offboarding, probation documentation and employee records.
• Maintain records for software licences, subscriptions, service agreements and other operational contracts.
• Provide general administrative support, including travel arrangements, diary management, facilities coordination and office administration.

Skills

Attention to detail

Organisational skills

Administrative skills

Communication skills

Proactive attitude

Tools

Xero

Dext

Job description

A successful and growing business is seeking a highly organised Finance & Administration Assistant to join its team based near Manchester city centre. This is a varied role offering the opportunity to work closely with an experienced Finance Manager and Financial Controller, supporting both the finance function and wider business operations.

This position is ideal for someone with solid accounts experience who enjoys working in a fast-paced environment where no two days are the same.

Key Responsibilities

• Processing a high volume of supplier invoices using accounting software.
• Obtaining authorisation for supplier invoices and maintaining accurate purchase ledger records.
• Assisting with project costing and updating financial records.
• Checking and reconciling ledger balances and supplier statements.
• Supporting bank payments and completing bank reconciliations.
• Preparing monthly CIS statements and assisting with CIS returns.
• Supporting compliance activities, including company memberships, accreditations and certification requirements.
• Maintaining supplier and subcontractor records, including insurance, qualifications and compliance documentation.
• Monitoring employee and subcontractor training records and coordinating renewals.
• Providing HR administration support, including onboarding, offboarding, probation documentation and employee records.
• Maintaining records for software licences, subscriptions, service agreements and other operational contracts.
• Providing general administrative support, including travel arrangements, diary management, facilities coordination and office administration.

About You

To be successful in this role you will have:

• At least 2 years' previous accounts experience.
• Excellent attention to detail and a methodical approach.
• Strong organisational and administrative skills.
• Good communication skills and the ability to manage multiple priorities.
• A proactive attitude and willingness to support a variety of business functions.

Desirable Experience

• Experience using Xero and Dext.
• Knowledge of the Construction Industry Scheme (CIS).
• Previous experience within a construction, engineering or project-based business would be advantageous.

The Opportunity

This is an excellent opportunity to join a well-established and expanding organisation where you'll enjoy a varied role with exposure to finance, compliance, HR and business administration. You'll become an integral member of a supportive team, with the chance to develop your skills and make a real contribution to the continued success of the business.