Finance & Admin Assistant - Part-Time Morning

Gill Cooke Personnel Ltd T/A The Recruitment Group; England; On-site; GBP 17,000 - 19,000; Part time

Benefits offered by this job

Pension contribution

23 days annual leave pro rata

Free onsite parking

Job summary

Gill Cooke Personnel Ltd T/A The Recruitment Group is recruiting an experienced Assistant Administrator to support a professional services team with day-to-day admin, client records and back-office processes.

The role suits an organised, numerate candidate who can manage spreadsheets and confidential information. 20 hours per week, Monday to Friday, 09:30–13:30, with start/end times agreed when training completes.

Qualifications

• Previous administration experience in a professional office environment.
• Good working knowledge of Microsoft Word and Excel.
• Strong attention to detail and a high level of accuracy.
• Good numeracy and written communication skills.
• Strong organisation and time-management skills.
• Ability to prioritise tasks and manage your own workload.
• Confident handling confidential or sensitive information.

Responsibilities

• Reconcile daily banking information against provider or internal statements.
• Assist with weekly payroll administration and preparation of supporting documentation.
• Update payment, commission or trail information in Microsoft Excel on a regular basis.
• Check figures carefully and identify any obvious discrepancies for review.
• Maintain key figures and update internal spreadsheets used for performance reporting.
• Assist with the preparation of monthly KPI and management information reports.
• Ensure recurring reporting tasks are completed accurately and within agreed timescales.
• Maintain accurate electronic client records and update servicing information when required.
• Process new business information and update associated internal records or registers.
• Create, maintain and organise both electronic and physical client files.
• Manage routine post, scanning, filing and document administration.
• Use internal CRM or specialist back-office systems to record and retrieve information.
• Support periodic client reviews and valuations by updating relevant client information.
• Run standard reports through internal systems and prepare information for review.
• Assist with preparing client-facing letters, review packs and supporting documentation.
• Issue approved correspondence and documentation within required deadlines.
• Maintain a high level of accuracy when handling confidential client information.
• Provide holiday and workload cover for other members of the administration team.
• Support with general office administration and ad hoc tasks as required.
• Communicate professionally with colleagues and, where appropriate, clients or external providers.
• Help maintain organised and efficient day-to-day administrative processes.

Skills

Attention to detail

Organised

Numeracy

Written communication

Customer service

Tools

Microsoft Word

Microsoft Excel

Job description

Gill Cooke Personnel Ltd T/A The Recruitment Group is recruiting an experienced Assistant Administrator to support a professional services team with day-to-day admin, client records and back-office processes.

The role suits an organised, numerate candidate who can manage spreadsheets and confidential information. 20 hours per week, Monday to Friday, 09:30–13:30, with start/end times agreed when training completes.