Facilities Systems CAFM Assistant

Sodexo; Romford; On-site; GBP 28,000 - 31,000; Full time

Job summary

Sodexo Health and Care is seeking a Facilities Systems CAFM Assistant for their Hard FM team at Queens Hospital Romford. This role involves supporting maintenance planning and execution using the Maximo system, ensuring compliance with service level agreements. Ideal candidates will have experience in facilities management and strong organizational skills, contributing to a dynamic healthcare environment.

Benefits

Blue light card

Unlimited access to mental health support

Employee Assistance Programme

Access to health and wellbeing app

Sodexo Discounts Scheme

Retirement Plan membership

Death-in-Service benefit

Learning and development opportunities

Cycle to Work Scheme

Volunteering Opportunities

Qualifications

• Experience in Facilities Management preferred.
• Solid understanding of CAFM systems, preferably Maximo.
• Comfortable in a dynamic healthcare environment.

Responsibilities

• Support the Hard FM team using the Maximo CAFM system.
• Schedule and coordinate PPM and reactive maintenance tasks.
• Generate reports and maintain accurate records.

Skills

Organisational skills

Analytical skills

Attention to detail

Communication

Tools

Maximo

Job description

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Here at Sodexo Health and Care we are currently recruiting for a Facilities Systems CAFM Assistant to join our Hard FM team at Queens Hospital Romford. This is a pivotal role in supporting the planning and execution of both planned and reactive maintenance using our Computer-Aided Facilities Management (CAFM) system – Maximo.

As part of the on-site Estates team, you’ll be working closely with the ASOMP Manager to ensure that maintenance activities are well-scheduled, tracked, and compliant with regulatory requirements and service level agreements. If you're organised, tech-savvy, and thrive in a fast-paced environment, we want to hear from you.

This will suit someone who enjoys being at the heart of operations, thrives on organisation, and takes pride in keeping systems running smoothly. If you're someone who loves working with data, enjoys problem-solving, and wants to play a key role in ensuring hospital maintenance runs like clockwork, this is the perfect opportunity. You’ll be part of a supportive team, using your technical and planning skills to make a real difference in a healthcare environment. Experience in a Facilities Management setting is preferred, along with a strong working knowledge of CAFM systems (preferably Maximo). Your role will include confidently managing maintenance scheduling, reporting, and system monitoring to help ensure compliance and service excellence across the estate.

What You'll Do:

• Provide daily support to the Hard FM team through effective use of the Maximo CAFM system.
• Assist in the scheduling and coordination of PPM (Planned Preventive Maintenance) and reactive maintenance tasks.
• Monitor task progress and support compliance with SLAs and KPIs.
• Generate regular reports such as Denied Access Reports, Reactive Extension Requests, and PPM dashboards.
• Maintain accurate records, including task notes, attachments, and lifecycle documentation.
• Participate in Superuser training and support data integrity and system optimisation.
• Ensure proper closure of tasks – from completion to financial reconciliation.

What You Bring:

• Solid understanding of CAFM systems (preferably Maximo).
• Experience in PPM planning and reactive maintenance coordination.
• Excellent organisational and analytical skills.
• Strong attention to detail with a focus on quality and compliance.
• Effective communicator, both written and verbal.
• Comfortable working in a dynamic, healthcare-led environment.
• A proactive, flexible approach with the ability to work independently and as part of a team.

What we offer:

• 40hrs pw Monday to Friday 08.00 - 17.00
• Blue light card

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we also offer a range of resources, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering mental health and wellbeing support.
• Employee Assistance Programme to help with everyday issues or larger problems where you may need additional support, including legal and financial advice, support with work related issues or personal issues such as bereavement.
• Access to a free health and wellbeing app that provides rewards for maintaining a healthy lifestyle and includes access to a 24hr virtual GP and various other services.
• The Sodexo Discounts Scheme, offering great deals 24/7 (also open to friends and family) and/or the prepayment cashback card.
• Money Insights and financial benefits via the Salary Finance Platform.
• Save for your future by becoming a member of the Sodexo Retirement Plan
• A Death-in-Service benefit for colleagues who pass away whilst employed by Sodexo
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools.
• Cycle to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit.
• Volunteering Opportunities to enable all colleagues to help support worthwhile causes in our communities.
• Flexible and dynamic work environment
• Competitive compensation
• Full training and full protective uniform supplied.

Ready to be part of something greater? Apply today! Career progression for the caring profession.

Sodexo reserves the right to close this advertisement early if we are in receipt of a high volume of applications.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Engineering

• Industries

  Facilities Services and Hospitals and Health Care

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