Facilities Systems Assistant CAFM

Sodexo Group; Romford; On-site; GBP 25,000 - 40,000; Full time

Job summary

Join a forward-thinking company as a Facilities Systems CAFM Assistant, where your organizational skills and CAFM expertise will play a crucial role in ensuring smooth operations in healthcare facilities. In this dynamic position, you will support the planning and execution of maintenance activities, utilizing the Maximo system to enhance efficiency. Collaborate with a dedicated team to monitor compliance and service excellence while enjoying a range of benefits that promote your wellbeing and career growth. If you thrive in a fast-paced environment and are passionate about making a difference, this opportunity is for you.

Benefits

Unlimited access to mental health support

Employee Assistance Programme

Health and wellbeing app

Sodexo Discounts Scheme

Financial benefits via Salary Finance

Retirement Plan membership

Death-in-Service benefit

Career growth opportunities

Cycle to Work Scheme

Volunteering opportunities

Qualifications

• Experience in Facilities Management and knowledge of CAFM systems preferred.
• Strong organizational and analytical skills are essential.

Responsibilities

• Support the Hard FM team using Maximo CAFM system.
• Assist in scheduling and coordinating maintenance tasks.

Skills

CAFM Systems Knowledge

PPM Planning

Organizational Skills

Analytical Skills

Communication Skills

Tools

Maximo

Job description

Here at Sodexo Health and Care, we are currently recruiting for a Facilities Systems CAFM Assistant to join our Hard FM team at Queens Hospital Romford. This is a pivotal role supporting the planning and execution of both planned and reactive maintenance using our Computer-Aided Facilities Management (CAFM) system – Maximo.

As part of the on-site Estates team, you’ll work closely with the ASOMP Manager to ensure maintenance activities are well-scheduled, tracked, and compliant with regulatory requirements and service level agreements. If you're organized, tech-savvy, and thrive in a fast-paced environment, we want to hear from you.

This role suits someone who enjoys being at the heart of operations, thrives on organization, and takes pride in system maintenance. If you love working with data, enjoy problem-solving, and want to ensure hospital maintenance runs smoothly, this is an ideal opportunity. You’ll be part of a supportive team, using your technical and planning skills to make a difference in healthcare.

Experience in Facilities Management and a strong working knowledge of CAFM systems (preferably Maximo) are preferred. Your responsibilities will include managing maintenance scheduling, reporting, and system monitoring to ensure compliance and service excellence across the estate.

What You'll Do:

1. Provide daily support to the Hard FM team through effective use of Maximo CAFM system.
2. Assist in scheduling and coordinating PPM (Planned Preventive Maintenance) and reactive maintenance tasks.
3. Monitor task progress and support compliance with SLAs and KPIs.
4. Generate reports such as Denied Access Reports, Reactive Extension Requests, and PPM dashboards.
5. Maintain accurate records, including task notes, attachments, and lifecycle documentation.
6. Participate in Superuser training and support data integrity and system optimization.
7. Ensure proper closure of tasks, from completion to financial reconciliation.

What You Bring:

• Solid understanding of CAFM systems (preferably Maximo).
• Experience in PPM planning and reactive maintenance coordination.
• Excellent organizational and analytical skills.
• Strong attention to detail with a focus on quality and compliance.
• Effective communication skills, both written and verbal.
• Comfortable working in a dynamic healthcare environment.
• A proactive, flexible approach, capable of working independently and in a team.

What We Offer:

Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong to a company and team that values you, acts with purpose, and offers opportunities to thrive. Our resources, rewards, and benefits include:

• Unlimited access to mental health and wellbeing support platforms.
• Employee Assistance Programme for personal and work-related issues.
• A free health and wellbeing app with rewards, virtual GP, and other services.
• The Sodexo Discounts Scheme with deals and cashback options.
• Money Insights and financial benefits via Salary Finance.
• Sodexo Retirement Plan membership.
• Death-in-Service benefit.
• Opportunities for career growth and development.
• Cycle to Work Scheme.
• Volunteering opportunities.
• Flexible, dynamic work environment.
• Competitive pay, full training, and protective uniform.

Ready to be part of something greater? Apply today! We support career progression in the caring profession.

Sodexo reserves the right to close this advertisement early if we receive a high volume of applications.

About Sodexo

Our purpose is to create a better every day for everyone, building a better life for all. As a global leader in services that improve Quality of Life, we operate in 55 countries, serving over 100 million consumers daily through our services, including On-Site Food, FM Services, Benefits & Rewards, and Personal & Home Services.

We are committed to being an inclusive employer, welcoming applications from diverse backgrounds and experiences. We encourage involvement in our Employee Networks such as Pride, Sodexo Parents & Carers, Disability, Ability Network, So Together, Generations, and Origins.

We are a Disability Confident Leader employer, committed to changing attitudes towards disability and ensuring disabled people have opportunities to fulfill their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum criteria.

Click here to learn more about our inclusive culture.