Facilities Supervisor

Owen Reed; Greater London; On-site; GBP 36,000 - 48,000; Full time

Job summary

Owen Reed seeks a Facilities Supervisor to support and oversee building and facilities services across London, Oxford and Thame offices. The role involves direct supervision of local facilities teams, site inspections, contractor coordination and budget adherence.

The ideal candidate will have multi-site facilities experience, strong health and safety knowledge, excellent communication and the ability to travel regularly between locations. A full driving licence is required.

Qualifications

• Experience in a similar facilities role, ideally within a multi-site environment.
• Strong knowledge of health, safety and welfare regulations.
• Excellent communication, organisation and problem-solving skills.
• Full driving licence and the ability to travel regularly between London, Oxford and Thame.

Responsibilities

• Supervise and support the local facilities teams, ensuring adequate staffing and consistently high operational standards.
• Conduct regular site inspections and ensure offices, equipment, recycling points and confidential waste facilities are clean and properly maintained.
• Resolve day-to-day facilities issues, escalating significant matters to the Facilities Manager or Facilities Director.
• Coordinate contractors and ensure that all works are completed safely, satisfactorily and on time.
• Support lifecycle maintenance programmes and wider building and property services.
• Manage service procedures, SLAs, tenant matters and project works as directed.
• Act as a key point of contact for employees and location-related issues.
• Help maintain consistent facilities services and supplies across the firm’s offices.
• Support energy management, carbon-reduction and environmental initiatives.
• Produce management reports covering areas such as occupancy, vehicle use and expenditure on consumables.
• Maintain up-to-date knowledge of relevant facilities technologies, legislation and best practice.
• Support health and safety compliance, including general and fire-risk assessments where required.
• Monitor and improve facilities services while operating within agreed budgets.
• Approve invoices within delegated authority limits and submit them for payment.
• Provide cover at other firm locations when required.

Skills

Multi-site facilities

Team supervision

Health and safety knowledge

Communication

Problem solving

Driving licence

Education

IOSH/NEBOSH qualification advantageous

Job description

Location: London, with regular travel to Oxford and Thame

Owen Reed is looking to recruit a Facilities Supervisor to join a leading professional services firm. Working closely with the Facilities Manager, you will support the efficient, effective and cost-conscious delivery of building and facilities services across the London, Oxford and Thame offices.

You will supervise the local facilities teams, oversee daily site operations and ensure that consistently high service standards are maintained across all locations. Regular travel between the offices is an essential part of the role.

Key Responsibilities

• Supervise and support the local facilities teams, ensuring adequate staffing and consistently high operational standards.
• Conduct regular site inspections and ensure offices, equipment, recycling points and confidential waste facilities are clean and properly maintained.
• Resolve day-to-day facilities issues, escalating significant matters to the Facilities Manager or Facilities Director.
• Coordinate contractors and ensure that all works are completed safely, satisfactorily and on time.
• Support lifecycle maintenance programmes and wider building and property services.
• Manage service procedures, SLAs, tenant matters and project works as directed.
• Act as a key point of contact for employees and location-related issues.
• Help maintain consistent facilities services and supplies across the firm’s offices.
• Support energy management, carbon-reduction and environmental initiatives.
• Produce management reports covering areas such as occupancy, vehicle use and expenditure on consumables.
• Maintain up-to-date knowledge of relevant facilities technologies, legislation and best practice.
• Support health and safety compliance, including general and fire-risk assessments where required.
• Monitor and improve facilities services while operating within agreed budgets.
• Approve invoices within delegated authority limits and submit them for payment.
• Provide cover at other firm locations when required.

About You

• Previous experience in a similar facilities role, ideally within a multi-site environment.
• Essential experience managing soft facilities services.
• Previous team-supervision or leadership experience.
• Strong knowledge of health, safety and welfare regulations.
• IOSH and/or NEBOSH qualification would be advantageous.
• Excellent communication, organisation and problem-solving skills.
• A collaborative, hands-on and service-focused approach.
• Full driving licence and the ability to travel regularly between London, Oxford and Thame.