Facilities & Operations Coordinator

Financial Times; Greater London; Hybrid; GBP 30,000 - 38,000; Full time

Benefits offered by this job

Annual leave

Medical cover

Parental leave

Gym membership

Job summary

Financial Times in London seeks a proactive Facilities & Operations Assistant to support the London Facilities team, reporting to the Global Facilities Director. You will help manage facilities administration, supplier relationships, financial processes and project coordination to ensure an excellent workplace experience.

This role combines admin duties, procurement, reporting and event planning within a collaborative environment, with four days in the London office and occasional flexible

Qualifications

• Experience in facilities or operations administration.
• Experience handling purchase orders and invoices.
• Strong organisational skills; able to manage multiple priorities.
• Attention to detail and proactive problem solving.
• Proficient with Google Workspace.
• Ability to collaborate across multiple teams.

Responsibilities

• Provide administrative support across the London Facilities team, including Soft Services, Hard Services and Facilities Projects.
• Handle the Facilities Helpdesk, coordinating with suppliers to ensure requests are completed efficiently and to agreed service levels.
• Support the onboarding of new Facilities suppliers and contractors.
• Handle the purchase order process, including raising POs, obtaining approvals and receipting invoices.
• Produce management information, reports and analysis to support operational decision-making.
• Coordinate the Facilities meeting calendar and organise team meetings, including preparing agendas and taking minutes.
• Plan and coordinate Facilities team events and activities.
• Support the onboarding and offboarding process for Facilities team members, including ID card requests and inductions.
• Act as a key liaison with Finance, FT People, Health & Safety and other internal partners to ensure compliance with company processes.
• Maintain the Facilities intranet pages, ensuring documentation, policies and guidance remain accurate and up to date.
• Provide general administrative support and assist with ad hoc operational projects as required.

Skills

Facilities administration

Financial administration

PO processing

Organisational skills

Attention to detail

Cross-team collaboration

Problem solving

Communication skills

Ownership & initiative

Facilities management experience

Project coordination

Tools

Google Workspace

Job description

Financial Times in London seeks a proactive Facilities & Operations Assistant to support the London Facilities team, reporting to the Global Facilities Director. You will help manage facilities administration, supplier relationships, financial processes and project coordination to ensure an excellent workplace experience.

This role combines admin duties, procurement, reporting and event planning within a collaborative environment, with four days in the London office and occasional flexible